What are the responsibilities and job description for the Accounts Payable Clerk position at Red White and Blue Thrift?
Job Summary
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our team. This role will be responsible for processing invoices, managing vendor payments, and maintaining accurate financial records. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities
20 hours a week – Weekdays only
Other Requirements
Dependability: Effective performers demonstrate regular and punctual attendance. They behave consistently and predictably; are reliable and dependable in fulfilling their professional obligations.
Integrity: Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions.
Customer Focus: Effective performers possess a strong customer focus. They demonstrate empathy, active listening, and responsiveness to ensure customer satisfaction, even if they cannot meet the customer's request.
Humility: Effective performers recognize one's own limitations, being open to learning from others, and treating everyone with respect and dignity.
Adaptability: Effective performers are adaptable. They embrace needed change and modify their behavior when appropriate to achieve organizational objectives. They are effective in the face of uncertainty.
Attention To Detail: Effective performers observe details, promptly catch and rectify small mistakes, delivering high-quality, accurate work.
Inclusion: Effective performers create and participate in an inclusive environment. They value and respect diversity, and foster a sense of belonging for all individuals.
Team Player: Effective performers are team oriented. They identify with the larger team and their role within it. They prioritize the collective success of the team over personal achievements.
Informal Communication: Effective performers clearly and articulately convey information to others in casual or informal situations. They understand that communication happens through verbal and nonverbal cues, and are able to interpret body language accurately and use it appropriately.
Resilience: Effective performers are able to recover from mistakes or adjust easily to change. They sustain efforts to do or achieve something despite difficulties, failure, or opposition.
Professionalism: Effective performers conduct themselves in a manner that is consistent with organizational values, policies, and standards. This requires a commitment to integrity, ethical conduct, and respect for diversity, as well as the ability to communicate effectively and collaborate with colleagues, clients, and stakeholders in a professional and courteous manner.
M&M Management is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We’re dedicated to adding new perspectives to the team and designing employee experiences that contribute to your growth as much as you do to ours. We value diversity and inclusion and are committed to creating a work environment that is welcoming, respectful, and supportive of all individuals. We encourage qualified individuals with disabilities to apply and will provide reasonable accommodations to ensure that they have equal access to employment opportunities
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our team. This role will be responsible for processing invoices, managing vendor payments, and maintaining accurate financial records. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities
- Enter invoices into the accounting system (Microsoft Business Central) accurately and in a timely manner
- Code invoices to appropriate general ledger accounts
- Scan and organize invoices for record-keeping
- Prepare checks and ACH payments to vendors
- Communicate with vendors regarding payment inquiries and discrepancies
- Collect and maintain W-9 forms for vendor files
- Basic computer skills required (Email, Word, Excel)
- Prior accounting or bookkeeping experience is a plus
- Experience with Microsoft Business Central is a plus
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Positive attitude and willingness to learn
- Computer Work: The primary responsibilities of this role involve working on a computer and performing tasks that require prolonged periods of sitting, typing, and using a computer monitor.
- Mobility: This may include standing, walking, and occasional lifting or carrying of equipment or materials.
- Visual and Auditory: The role may require the use of visual and auditory senses to interact with computer screens, documents, and to communicate during meetings, both in person and remotely.
- Communication: Effective verbal and written communication is essential, both in remote interactions and during on-site visits.
- Manual Dexterity: Frequent use of hands and fingers for tasks such as typing, writing, and handling office equipment are necessary.
- Safety: Adherence to safety guidelines and protocols when visiting physical locations is required.
- Environment: The role may require working in various environments, including office settings for remote work and on-site visits to Company locations. These environments may encompass both indoor and outdoor spaces, with the possibility of exposure to different weather conditions and physical surroundings. Adaptability to different working conditions is essential.
20 hours a week – Weekdays only
Other Requirements
Dependability: Effective performers demonstrate regular and punctual attendance. They behave consistently and predictably; are reliable and dependable in fulfilling their professional obligations.
Integrity: Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions.
Customer Focus: Effective performers possess a strong customer focus. They demonstrate empathy, active listening, and responsiveness to ensure customer satisfaction, even if they cannot meet the customer's request.
Humility: Effective performers recognize one's own limitations, being open to learning from others, and treating everyone with respect and dignity.
Adaptability: Effective performers are adaptable. They embrace needed change and modify their behavior when appropriate to achieve organizational objectives. They are effective in the face of uncertainty.
Attention To Detail: Effective performers observe details, promptly catch and rectify small mistakes, delivering high-quality, accurate work.
Inclusion: Effective performers create and participate in an inclusive environment. They value and respect diversity, and foster a sense of belonging for all individuals.
Team Player: Effective performers are team oriented. They identify with the larger team and their role within it. They prioritize the collective success of the team over personal achievements.
Informal Communication: Effective performers clearly and articulately convey information to others in casual or informal situations. They understand that communication happens through verbal and nonverbal cues, and are able to interpret body language accurately and use it appropriately.
Resilience: Effective performers are able to recover from mistakes or adjust easily to change. They sustain efforts to do or achieve something despite difficulties, failure, or opposition.
Professionalism: Effective performers conduct themselves in a manner that is consistent with organizational values, policies, and standards. This requires a commitment to integrity, ethical conduct, and respect for diversity, as well as the ability to communicate effectively and collaborate with colleagues, clients, and stakeholders in a professional and courteous manner.
M&M Management is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We’re dedicated to adding new perspectives to the team and designing employee experiences that contribute to your growth as much as you do to ours. We value diversity and inclusion and are committed to creating a work environment that is welcoming, respectful, and supportive of all individuals. We encourage qualified individuals with disabilities to apply and will provide reasonable accommodations to ensure that they have equal access to employment opportunities
