What are the responsibilities and job description for the Assistant Property Manager position at Redcar Properties LTD?
Assistant Property Manager
The APM is responsible for assisting all areas defined as a part of the Assistant Property Manager job description. The APM will ensure a high level of professionalism and foster positive relationships with tenants and vendors.
Essential Functions and Responsibilities:
- Assist in lease administration activities, including verifying lease abstract information and ensuring tenant information within data base is current and up to date
- Prepare and coordinate bid proposals and vendor service contracts
- Coordinate property access for vendor and leasing tours
- Obtain aging reports and critical dates for management quarterly
- Coordinate tenant move ins and move outs, including insurance review
- Assist in tenant onboarding, including handbooks, tenant welcome letter, tenant contact form,
- Initiate tenant set-up in Angus, track maintenance requests and dispatch vendors
- Coordinate and monitored status of work assigned to vendors.
- Administer access control protocol with tenants, including training and set up
- Assist in tenant relations, including holiday gifts, tenant events, quarterly newsletters, and training programs for tenants
- Assist with aspects of annual budgets preparation by researching costs for supplies and services and obtaining bids as directed
- Ensure tenant bill backs for utilities, HVAC maintenance, and other direct charges are processed in a timely manner (including admin fees)
- Assisted with preparations of monthly and quarterly management reports and Common Area Maintenance (CAM) dues
- Ensure Certificate of Insurance for tenants and vendors are up to date. Work closely with accounting team so ensure COI’s are updated within Yardi
- Responsible for leading regular physical inspections of properties as directed by manager
- Draft and participates in performance oversight of all vendors who perform contract services
- Responsible for updating portfolio for all Energy Star and Measurabl as well as meeting all required deadlines
Key Competencies:
1) High end Customer Service Focus
2) Organization and Time Skills
3) Communication Proficiency (oral and written)
4) Initiative and Multi-Tasking
5) Bidding & Negotiation and Cost Analysis
6) Tenant and Community Relations
7) Vendor & Tenant Management
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Experience level:
- 2 years
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Bachelor's (Required)
Experience:
- Customer service: 2 years (Preferred)
- Property Management: 2 years (Preferred)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $70,000 - $80,000