Purchasing Assistant

We are seeking a detail-oriented Purchasing Clerk to manage vendor relationships and facilitate the procurement of raw materials for our production team.

Summary

This role involves issuing purchase orders (POs), requesting quotes (RFQs), maintaining raw material inventory, and performing cycle counts. The Purchasing Clerk will work closely with the Production Manager, Inventory, and Shipping & Receiving teams to ensure materials are available to meet production goals. This position requires time spent both in an office setting and on the production floor.

Hourly Rate: $23 - $25/hr

Schedule: Monday - Friday, 5:00am - 3:30pm

Key Responsibilities:

• Maintain relationships with suppliers of components used in production.
• Request and evaluate quotes from multiple vendors to determine costs and lead times.
• Oversee purchasing activities, including material sourcing, PO generation, order tracking, and discrepancy resolution.
• Monitor raw material inventory levels, conduct cycle counts, and determine reorder points.
• Coordinate inventory management with warehouse staff to track daily inventory updates.
• Maintain and update purchasing logs and cost/price files in Excel for reporting and forecasting.
• Ensure compliance with company purchasing policies and maintain internal controls.
• Operate a forklift and assist with material movement as needed.

Qualifications:

• Education: Degree preferred.
• Experience: 3-5 years in purchasing, procurement, or plant buying (commercial roofing industry experience preferred).
• Skills:
• Strong analytical and math skills (inventory conversions).
• Experience with receiving processes, lot number tracking, and certificates of conformance.
• Ability to work in a warehouse/production environment (non-climate-controlled setting).
• Comfortable operating a forklift.
• Technical Proficiency:
• Office 365 (Excel – Pivot Tables, VLOOKUP, and other analytical functions).
• Experience with QuickBooks or similar ERP systems (preferred).