What are the responsibilities and job description for the Administrative Assistant position at REI Utility Services LLC?
The Administrative Assistant to the Chief Development Officer (CDO) will serve as primary support to the CDO and assist with daily operational tasks across multiple departments. These duties include but are not limited to client communication, scheduling, office management, and coordination of administrative processes. Additionally, this position will assist in fleet management, invoicing, and maintain accurate records for company assets.
Responsibilities:
- Assist the Chief Development Officer in daily duties and responsibilities.
- Direct, forward, and respond to phone calls and emails.
- Support Upper Management with email and call forwarding as needed.
- Build attacher invoices and upload to dashboard.
- Schedule meetings and assist with meeting setup, including food and supplies.
- Maintain office inventory, including janitorial and office supplies.
- Assist in tracking, scheduling, and maintenance, calibration, and inspections for all REI equipment and company vehicles.
- Assist in fleet management, including vehicle registrations, insurance tracking, and mileage logs.
- Assist with setting up I.D. badges and office access.
- Maintain an up-to-date client directory with all contact information.
- Track and manage special dates for clients, including birthdays, meetings, and onboarding timelines.
- Assist in organizing company and client events, with occasional travel required.
- Perform other duties as assigned.
Qualifications:
- High school diploma or equivalent.
- Experience with event planning is a plus.
- Prior experience with invoicing, asset management, or fleet management is highly desirable.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other office software.
- Excellent verbal and written communication skills.
- Strong organizational skills with attention to detail.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
EO Statement:
REI Utility Services is an equal opportunity employer and does not discriminate on the basis of race, religion, color national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.
Job Type: Full-time
Pay: From $17.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $17