What are the responsibilities and job description for the Administrative Assistant position at Rejoice Fellowship?
Job Description
About Rejoice Fellowship:
Rejoice Fellowship is a newly formed Mission Church entering its third year, located in Glen Burnie, MD. It is an exciting time of growth and opportunity, and we are currently looking for a dedicated, efficient, and well-organized Administrative Assistant who wants to become part of the team. The primary nature of the tasks and obligations performed by the administrative assistant involves support and assistance to the Pastor, key church leaders, and the Church itself. The person filling this role must be professional, service-oriented, can work independently, be flexible and friendly. Due to the nature of the position, the person must be trustworthy and be able to maintain confidentiality.
Job Responsibilities:
PRINCIPLE DUTIES AND RESPONSIBILITIES:
The principle duties and responsibilities of the administrative assistant position are as follows:
- Regularly update the calendar of activities and engagements of the Church
- Generate memos, emails and reports when appropriate
- Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
- Maintain office supplies by checking inventory and order items
- Respond to questions and requests for information
- Answer incoming calls and assume other receptionist duties when needed
- Manage messages; voice mail, email, in person, etc. and distribute to the proper person(s)
- Maintain contact lists and other Church records, such as Servant Keeper
- Handle sensitive information in a confidential manner
- Take accurate meeting minutes
- Photocopy and print out material as needed, this includes all materials needed for worship services
- Prepare and package everything for Sunday services
- Prepare weekly eLetter for distribution and manage eLetter using Mail Chimp
- Receive, sort and distribute mail
- Greet and provide general support to visitors
- Provide support in the administration of Church contacts and correspondence
- Manage Church records online
OTHER RELEVANT TASKS AND OBLIGATIONS:
Aside from the foregoing list of duties and responsibilities, Rejoice Fellowship expects it’s Administrative Assistant to perform the following tasks and obligations:
- Check building to ensure everything is in order, no lights or AC/heat were left on, etc.
- Interface with the various church teams
- Manage copyright notices and renewals
- Manage copyright reporting
- Assist in updating the church sign outside
- Maintain digital and/or hardcopy copies of all materials created and/or sent from the office
Qualifications:
- Proven administrative assistant experience
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Publisher
- Detail oriented and comfortable working in a fast-paced office environment
- Superior organization skills and dedication to completing projects in a timely manner
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- High school diploma
- Resume with a minimum of two references, one must be professional
Job Type: Part-time
Job Type: Part-time
Pay: $19.00 - $21.00 per hour
Expected hours: 15 per week
Schedule:
- Day shift
Work Location: In person
Salary : $19 - $21