Accounts Payable Specialist

Job Title: Accounts Payable (clerk/manager/professional)

Company: Reliable Property Management Services

Salary Range: $50,000.00 - $70,000.00 (depending on qualifications and experience)

Full-time, On-Site, Hybrid

Description

We are seeking a detail-oriented and proactive Accounts Payable Manager to join our team. In this role, you will play a critical part in ensuring the accuracy and timeliness of our accounts payable processes. The ideal candidate will possess a thorough understanding of accounting principles and accounts payable processes, along with strong organizational skills to manage a high volume of invoices and vendor communications effectively. You will be responsible for processing invoices, verifying their accuracy, and ensuring timely payments to our vendors. Communication will be key, as you will work closely with vendors, property managers, and accounting team members, to resolve discrepancies and maintain accurate vendor records. In addition, you will contribute to the continuous improvement of our accounting processes, recommending enhancements that promote efficiency and accuracy. We are looking for someone who is not only skilled in accounting but also has excellent attention to detail and the ability to meet deadlines without compromising quality.

Responsibilities

• Accurately process vendor invoices, reimbursements, and electronic payments in a timely manner, in accordance with established procedures
• Verify accuracy of invoices and resolve discrepancies with vendors and internal departments
• Audit outstanding payments, ensuring follow-ups are conducted as necessary
• Manage and maintain vendor information, including onboarding new vendors
• Review and prepare invoices for payment
• Provide support by preparing necessary documentation and reports
• Assist in month-end closing procedures by ensuring all expenses are recorded correctly
• Prepare Form 1099s annually

Requirements

• Associate's degree in finance or accounting
• Proven experience as an accounts payable clerk or in a similar role
• Strong understanding of basic accounting principles and practices
• Proficient in accounting software and Microsoft Office Suite, particularly Excel
• Excellent attention to detail and strong organizational skills
• Ability to multitask and manage time effectively
• Strong communication skills, both verbal and written
• Ability to meet deadlines and work in a fast-paced environment
• Demonstrate problem-solving skills and the ability to work collaboratively in a team environment.