What are the responsibilities and job description for the Executive Assistant position at Reputation Rhino?

Executive Assistant to the CEO

Join the dynamic world of Online Reputation Management at Reputation Rhino as the Personal Executive Assistant to our CEO, Dave Fulk! This is an unparalleled opportunity to become the backbone of a visionary leader, managing operations and ensuring efficiency in a fast-paced, high-impact environment. If you’re organized, resourceful, and thrive on making things happen behind the scenes, this role is tailor-made for you.

But before you charge Full Speed ahead, take a moment to read this entire post to find out HOW to apply.

ABOUT YOU

You’re the kind of person who turns chaos into clarity. Resourceful and self-motivated, you excel in a fast-paced environment where every day brings something new. Your middle name? Proactive. You anticipate needs before they’re voiced and solve problems before they arise. Empathy, professionalism, and discretion are the foundations of your approach.

Organization is your superpower. Whether it’s managing schedules, coordinating projects, or handling communications, you thrive on ensuring that everything runs seamlessly. You’re driven by a commitment to excellence, and no detail escapes your meticulous eye. Your ability to prioritize and pivot with ease makes you indispensable.

Does this sound like you? Then keep reading!

ABOUT US

Reputation Rhino is a titan in the Online Reputation Management industry, and we live by the F.I.T.P.C. code — Fun, Integrity, Teamwork, Positivity, and Client Service.

We’re a close-knit squad of A-players who work hard, play hard, and aren’t afraid to take the initiative. We’re passionate about our team, our clients, and making a real impact. At Reputation Rhino, you’re encouraged to make decisions (and mistakes!). When things go right, expect high fives all around, and when they don’t, we’ll be right there with you to help.

Our clientele includes some of the world’s biggest brands, Hollywood celebrities, politicians, and high-profile executives and entrepreneurs. Featured in Bloomberg Businessweek, Time, Forbes, Newsweek, Fox Business, and more, our extraordinary team of legal, marketing, technology, and PR experts use award-winning strategies to help our clients look their best online.

ROLES AND RESPONSIBILITIES

As the Personal Executive Assistant , you’ll act as the right hand to the CEO, ensuring smooth operations and supporting both professional and personal responsibilities. Here’s a snapshot of your role :

Calendar Management : Maintain the CEO’s schedule, coordinating appointments, meetings, and events while prioritizing tasks effectively.

Communication : Manage emails, phone calls, and correspondence with utmost professionalism and efficiency.

Travel Coordination : Plan and book travel arrangements, including flights, accommodations, and itineraries.

Event Planning : Assist with planning and logistics for business events, presentations, and meetings.

Project Management : Track progress on key initiatives, ensuring deadlines are met and deliverables are achieved.

Personal Support : Regularly assist with personal errands and tasks, including running errands, picking up or delivering items, and ensuring smooth daily operations. This role will require travel around Tampa, so reliable transportation is essential.

Gatekeeping : Act as the point of contact, ensuring the CEO’s time is focused on top priorities.

Problem-Solving : Anticipate needs, troubleshoot challenges, and find solutions before issues arise.

MANDATORY REQUIREMENTS

Please note that if you do not meet all the mandatory requirements listed below, we kindly ask you not to apply.

Local to Tampa, FL, and available for in-person support as needed.

Reliable transportation and ability to routinely travel around Tampa to assist with errands and deliveries.

Minimum of 3 years’ experience as an Executive or Personal Assistant, preferably supporting C-suite executives.

Exceptional organizational and multitasking skills.

Strong written and verbal communication abilities.

Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and task management tools (e.g., Slack, Asana, or Trello).

Ability to maintain confidentiality and handle sensitive information with discretion.

Flexible and adaptable, available to occasionally work outside standard hours.

Professional demeanor with a positive, can-do attitude.

PREFERRED QUALIFICATIONS

Bachelor’s degree in Business Administration, Communications, or a related field.

Previous experience in a fast-paced, entrepreneurial environment.

Familiarity with the online reputation management or digital marketing industry.

Experience managing personal and professional schedules simultaneously.

WHAT WE OFFER

Purposeful Work : Be at the heart of a thriving business, supporting impactful work and a visionary leader.

Professional Growth : Opportunities for learning, development, and advancement.

Competitive Compensation : Reflecting the importance of your role and the expertise you bring.

Dynamic Environment : Join a team that lives by the F.I.T.P.C. code — Fun, Integrity, Teamwork, Positivity, and Client Service.

Flexibility : While primarily in-person, this role offers some adaptability in scheduling.

Culture : Work alongside a passionate, driven crash of A-players who value collaboration and success.

HOW TO APPLY

Think you’ve got what it takes to support a high-energy CEO and help drive the success of Reputation Rhino? Here’s how to join our crash :

Step 1 – visit and apply there

NOTE Do not just apply here or just send over a resume

All applicants who want to be considered need to go to join our Crash. and complete the steps there. No phone calls, please.

Thanks for your time – we really look forward to meeting you!

Apply today to become the trusted right hand of the CEO and make a lasting impact!

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