Office Administrator

Description

Full-Time or Part-Time!!

POSITION SUMMARY: The Office Assistant will assist the General Managers and Controller with a variety of administrative tasks.

ESSENTIAL DUTIES:

· Assist with clerical office duties including but not limited to filing and scanning for Sales and Service Departments.

· Organize and sort closed Repair Orders for Service Department.

· Organize and maintain office supplies.

· Assist Controller with miscellaneous clerical duties.

· Go to the Department of Motor Vehicles once a week to make drop offs and/or register

vehicles.

· Follow up with customers to obtain necessary documents on trade vehicles or purchased vehicles as needed.

· Submit list of problem title issues to management weekly.

· Process paper work for courtesy deliveries.

· Process all new and used vehicles for registration in the state in which they will be titled.

· Audits title paperwork.

· Contacts banks to obtain lien releases and notifies car deal clerks of short or missing payoffs if discovered.

· Assist banks and customers to ensure correct titling of vehicles, liens, missing odometer statements.

· Open and accurately record incoming titles daily according to established procedures.

· Answer customer inquiries in a timely manner.

· Research and understand the varying title requirements for both Montana and non-Montana registration processes.

· Update files accurately and efficiently to ensure quick review of title status.

· Establish and maintain excellent relationships with local DVMs to ensure speedy transactions.

· All other duties as assigned by General Manager or Controller.

GENERAL POSITION DUTIES:

· Follow all procedures and policies set forth by management, the Employee Handbook and the Non-DOT Drug and Alcohol Policy.

· Keep a neat and orderly work station.

· Be willing to perform necessary tasks outside of normally assigned duties and responsibilities to help the dealership operate the productively and efficiently.

· Follow Ressler Motor Company’s Philosophy, Values and Mission Statement.

· Maintain and wear all required safety and health personal protective equipment in the manner recommended by the equipment manufacturer.

· Follow all safety and health procedures to ensure a safe work environment.

· Any other duties as assigned by management.

enefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Paid training
• Vision insurance

Requirements

· High School Diploma or Equivalent

Salary : $20 - $22