What are the responsibilities and job description for the Office Administrator position at Ressler Motors?
Description
Full-Time or Part-Time!!
POSITION SUMMARY : The Office Assistant will assist the General Managers and Controller with a variety of administrative tasks.
ESSENTIAL DUTIES :
Assist with clerical office duties including but not limited to filing and scanning for Sales and Service Departments.
Organize and sort closed Repair Orders for Service Department.
Organize and maintain office supplies.
Assist Controller with miscellaneous clerical duties.
Go to the Department of Motor Vehicles once a week to make drop offs and / or register
vehicles.
Follow up with customers to obtain necessary documents on trade vehicles or purchased vehicles as needed.
Submit list of problem title issues to management weekly.
Process paper work for courtesy deliveries.
Process all new and used vehicles for registration in the state in which they will be titled.
Audits title paperwork.
Contacts banks to obtain lien releases and notifies car deal clerks of short or missing payoffs if discovered.
Assist banks and customers to ensure correct titling of vehicles, liens, missing odometer statements.
Open and accurately record incoming titles daily according to established procedures.
Answer customer inquiries in a timely manner.
Research and understand the varying title requirements for both Montana and non-Montana registration processes.
Update files accurately and efficiently to ensure quick review of title status.
Establish and maintain excellent relationships with local DVMs to ensure speedy transactions.
All other duties as assigned by General Manager or Controller.
GENERAL POSITION DUTIES :
Follow all procedures and policies set forth by management, the Employee Handbook and the Non-DOT Drug and Alcohol Policy.
Keep a neat and orderly work station.
Be willing to perform necessary tasks outside of normally assigned duties and responsibilities to help the dealership operate the productively and efficiently.
Follow Ressler Motor Company’s Philosophy, Values and Mission Statement.
Maintain and wear all required safety and health personal protective equipment in the manner recommended by the equipment manufacturer.
Follow all safety and health procedures to ensure a safe work environment.
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