Operations Support Specialist

Job Description:

We are seeking a dynamic and highly organized Executive Assistant to help manage various administrative tasks across several businesses. The ideal candidate will be intuitive, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.

Responsibilities:

• Manage daily schedules, itineraries, and appointments
• Book meetings and coordinate with internal and external stakeholders
• Handle email correspondence and follow-up with clients
• Update quotes and manage small administrative tasks
• Make small errands and assist in day-to-day operational activities
• Answer phone calls and manage communications effectively
• Maintain organized records and assist with client follow-ups

Qualifications:

• Strong organizational skills with the ability to prioritize tasks
• Excellent communication skills, both verbal and written
• Ability to handle multiple tasks simultaneously and work independently
• Fluency in both English and Spanish is required
• Proficiency with email systems, scheduling tools, and Microsoft Office/Google Suite
• High attention to detail and the ability to problem-solve on the go
• Prior experience in an administrative or assistant role preferred

If you're a proactive, bilingual professional with a passion for organization and supporting a growing business, we'd love to hear from you!

Job Type: Part-time

Pay: $8.00 - $10.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• Monday to Friday

Work Location: In person

Salary : $8 - $10