What are the responsibilities and job description for the Executive Assistant to the CEO position at Ripley PR?
** This is a full-time, in-office position at our Maryville office.
Who We Are:
Ripley PR, Inc. is an award-winning global public relations agency specializing in skilled trades, franchising, manufacturing and B2B technology. Founded in 2013, Ripley PR has been recognized by Entrepreneur Magazine as a Top 5 Franchise PR Agency and was named to Newsweek’s America’s Best PR Agencies list in 2024. The agency was also named as No. 2 PR Agency in the greater Knoxville area by the Knoxville News Sentinel. These awards represent our focus and commitment to creating PR campaigns that drive results for our global clients.
Orange Orchard, a division of Ripley PR founded in 2018, focuses on promoting animal welfare organizations.
What We Do:
Offering a full range of strategic communication services, including traditional media relations and crisis management strategies, Ripley PR uses a blend of strategic business accounting and creative public relations branding to tell compelling stories and deliver measurable results.
How We Work:
At Ripley PR, we are solution-focused, outgoing, positive, and rally around producing high-quality work and results for our clients. We’re different than most PR agencies. Our teams of specialists provide clients with simple, ongoing analytics, showing the true return on investment. We want clients to know what we do on a daily basis to promote and advocate for their brand. We enjoy a fast-paced environment with open communication. With a work hard, play hard mentality, we enjoy a challenge as much as we enjoy our free office snacks, goal incentives, and bi-monthly office massages.
What You’ll Do:
Ripley PR is looking for a highly organized and meticulous executive assistant who thrives in a fast-paced environment and has a high work ethic. Our ideal candidate possesses outstanding organizational skills and an innate ability to juggle multiple responsibilities seamlessly, ensuring every detail is attended to without missing a beat. The EA will have a strong understanding of small business dynamics, a dedication to realizing the CEO’s vision, and a commitment to maintaining a high level of confidentiality.
Main Responsibilities:
- Assists CEO with daily administrative and office management responsibilities
- Creates and updates office and agency policies and procedures
- Provides daily and weekly reports to CEO
- Drafts written correspondence, including but not limited to emails
- Developing and maintaining CEO’s filing systems
- May attend meetings with the CEO to record meeting minutes and manage follow-up outcomes
- Arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings; makes flight and hotel reservations
- Distributes and files mail
- Orders office supplies
- Collaborates with team on client projects
- Assists with client reports, as assigned
- Assists with intern scheduling and payroll documentation
- Plans team activities, lunches and happy hours
- Run errands for CEO as needed
- Assists CEO with recruiting activities online and through in-person events
Minimum Qualifications:
- 7 years of previous administrative or office management experience in a small business environment
- Associates degree preferred
- A self-starter, capable of taking initiative and proactively managing competing deadlines with minimal supervision
- High level of accuracy, efficiency and attention to detail
- Effective communication skills, both written and verbal, to include public speaking before groups or employees.
- Professional phone etiquette
- Demonstrated resourcefulness and ability to think ‘outside the box’ and implement creative solutions
- Ability to exercise absolute discretion and confidentiality
- Basic HR experience a plus
- Computer literate and proficient in MS Outlook, Word, Excel and PowerPoint
- Ability to multi-task and function in a fast-paced environment
- Excellent organizational skills
- Flexibility and willingness to work early or late, sometimes on evenings and weekends
If you are excited about joining an innovative team with opportunity for growth and advancement, we would love to hear from you. Ripley PR offers a competitive salary, office massages, medical, dental, vision, 401k and paid time off.
