Office Manager

The Office Manager supports the agency in its day-to-day and organizational operations. They are responsible for managing Rise’s accounts for operations and assisting the Executive Director to fully execute all aspects of the agency.

Specific Responsibilities

• Oversees the daily work activities of the office.
• Acts as a receptionist to greet and welcome clients and basic administrative tasks.
• Oversees agency accounts and is the primary point person for the accounts.
• Manages agency contracts and oversees proper distribution and filing of contracts.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Maintains inventory of office supplies; orders new supplies as needed.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Supports the Community Relations Manager and Executive Director with planning and facilitating special events, marketing, and fundraising.
• Supports the child care billing and child care contracts in conjunction with the Child Care Director.
• Maintains the organization of shared areas including the library and kitchen.
• Completes Human Resources duties, including new hire paperwork, agency orientation, ongoing training, and safety committee, in conjunction with the Executive Director.
• Provides supervision and support to the Office Caretaker
• Other duties as assigned

Position Requirements

• The physical demands and work environment described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
• While performing the duties of this job, the employee is required to sit, talk, and hear as well as speak, write, and type clearly.
• The employee is occasionally required to balance, stoop, kneel, or crouch.
• The employee must often lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• The usual noise and vibration level in the work environment is moderate, as would be expected in an office setting.
• Must have a valid driver’s license and clean driving record; and use your personal vehicle for transportation for work purposes.

Qualifications

• High School Diploma or equivalent, bachelor’s degree preferred
• Must pass background check

Key Competencies

• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Organizational, multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Working Conditions

Work is generally conducted between the hours of 8am-4pm, Monday-Friday in the office. Schedule could change for participation in special events.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $20 - $30