Office and Chamber Services Coordinator

River Country Chamber of Commerce
Job Description

Title: Office and Chamber Services Coordinator

Position Summary:
We are seeking a motivated and enthusiastic Office Assistant/Chamber Assistant to provide administrative support, assist with Chamber reception duties, and help ensure the smooth operation of events and functions. This part-time position reports directly to the Executive Director and requires a proactive approach to managing various tasks efficiently and professionally.

Reception and Communication:

· Respond to inquiries from Chamber members, guests, and the community via phone, email and in-person with professionalism and courtesy

· Schedule conference room bookings for members and guests; conduct facility tours as needed

Facilities and Maintenance:

· Set up and clean up conference rooms, including managing catering and coffee services

· Maintain cleanliness and organization of facility, office equipment and meeting spaces

Member and Community Engagement:

· Oversee the Chamber’s information center on the first floor

· Assist with sending thank you notes to members and other stakeholders

· Address tenant and member concerns promptly and effectively

· Proactively seek out new members while maintaining strong relationships with existing members

Event Support:

· Support the Director of Events with planning, sponsorship coordination, and logistics for city, county, community, chamber and tourism council events

· Attend and assist with chamber events as needed

· Help recruit volunteers and support committee activities

Marketing and Social Media:

· Contribute to marketing efforts, including print and digital content creation

· Manage and update social media platforms, including content production, engagement monitoring and information distribution

Administrative Tasks:

· Assist with organizing event details such as décor, catering, entertainment and logistics

· Support the gathering of sponsorships for events

· And other duties as assigned by the Executive Director

Physical Requirements:

· Able to stand and walk for an extended period of time; including but not limited to bending, crawling, stooping, lifting

· Able to carry at least 30 pounds

· Able to sit at a desk comfortably while working on a computer for an extended period of time

Qualifications:

· High school diploma or equivalent; additional administrative or office management certification is a plus.

· Strong communication and interpersonal skills.

· Proficiency with office software (e.g., Microsoft Office/Google/Excel) and social media platforms.

· Ability to handle multiple tasks and prioritize effectively.

· Experience in event planning or a related field is an advantage.

· A positive attitude, attention to detail, and strong organizational skills.

Work Schedule:

· Part-time position, hours to be determined based on the needs of the Chamber and events.

Application Process:

· Interested candidates should submit their resume and a cover letter detailing their qualifications and experience.

If you are a motivated individual who thrives in an organized environment and enjoys supporting a dynamic team, we encourage you to apply for this exciting opportunity as an Office Coordinator.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $20