What are the responsibilities and job description for the Staff Accountant position at RMS Energy?
RMS Energy Co., LLC is a nationwide provider of turn-key services to the power industry. From routine maintenance, inspection, and repairs to equipment design, engineering, and installation, RMS Energy offers a variety of solutions to fit the power-related needs of our customers. For more information about RMS Energy, please visit www.rmsenergy.com.
To help facilitate our expanding business, RMS Energy is seeking a detail-oriented and analytical Staff Accountant to manage and support accounting functions related to fixed assets, prepaid expenses, asset utilization, third-party commissions, accounts receivable, and the financial statement audit. The role will also involve supporting the company travel site, outstanding bonds, business insurance management, and Dun & Bradstreet account management. This position requires a strong understanding of asset accounting, financial reporting, and compliance with company policies.
Responsibilities:
- Fixed Asset Management:
- Record, track, and maintain accurate fixed asset records, including trucks, property, and equipment.
- Keep accurate records on work-in-process (WIP) assets.
- Ensure proper depreciation schedules and asset disposal processes.
- Monthly fixed asset and WIP reconciliation and reporting
- Operating and Financing Lease Accounting:
- Record, track, and maintain accurate lease calculation files for vehicle, equipment, and property leases.
- Monitor the right use of company assets to optimize performance and lifespan.
- Record monthly lease entries and reconcile related general ledger accounts.
- Prepaid Expense Accounting:
- Accurately record and manage prepaid expenses, ensuring proper amortization schedules.
- Reconcile prepaid accounts and ensure accurate expense recognition.
- Third-Party Commissions:
- Calculate and process third-party commissions accurately and timely.
- Ensure commissions are aligned with contractual agreements and company policies.
- Accounts Receivable (AR):
- Monitor company AR on a weekly basis
- Create and distribute past due AR report to the Operations team for customer follow-up
- Finance Support Activities:
- Manage and track expenses related to the company’s Engine account, ensuring accurate reporting and compliance with company travel policies.
- Support and manage outstanding bonds, ensuring proper accounting and reporting.
- Support the management and reconciliation of business insurance policies, ensuring accurate premium tracking and reporting.
- Assist in maintaining proper insurance documentation and managing related expenses
- Maintain the company’s Dun & Bradstreet account to ensure accurate credit reporting and update as necessary.
- Research, pay, and record company toll charges
- General Accounting Support:
- Assist in month-end, quarter-end, and year-end close processes.
- Assist in preparing for and supporting financial audits by providing necessary documentation, reconciliations, and reports.
- Ensure compliance with audit requirements and provide timely responses to auditor inquiries.
Performance Factors:
The performance factors described here are core abilities that translate into desired on-the-job behaviors which contribute to the employee successfully carrying out the assigned duties and responsibilities of this job.
- Adaptability: Shows resilience in the face of changing circumstances and shifting priorities; works well under stress and pressure and is not easily discouraged. Does not become defensive when receiving feedback from others but instead uses feedback as a tool to do a better job.
- Acumen: Deals effectively with organizational politics and builds an alliance with people at all organizational levels. Able to judge which goals are worth fighting for and when it’s best to compromise; anticipates the reactions and positions of others accurately; involves the right people and resources at the right time.
- Customer Satisfaction: Builds productive relationships with customers to build customer loyalty and business success identifies or anticipates customer needs. Keeps commitments to customers and regularly sets standards to exceed expectations. Encourages and uses customer feedback to improve services.
- Critical Thinking: Examines information, facts, and data, and draws logical conclusions from available information.
- Organizing and Planning: Juggles multiple priorities and properly identifies issues requiring immediate attention from those that are less urgent.
- Dedication: Sets high personal standards and places job accomplishment high on the priority list; takes the initiative regarding job functions and responsibilities; able to stick to a task or pursue a goal over the long-term
- Communication – written and verbal: Communicates effectively one to one, and in small groups. Demonstrates fluency, “quickness on one’s feet,” clarify organization of thought processes, and command of the language. Easily articulates, clearly and effectively communicates in a professional manner. Keeps people informed.
- Collaboration: Works effectively with others in order to achieve meaningful results and maintains positive working relationships. Actively participates in solving problems, making decisions, completing tasks and accomplishing goals.
Qualifications:
- Bachelor’s degree in accounting, finance, or a related field.
- 2 years of experience in accounting, with a focus on fixed assets. lease accounting and financial reporting.
- Strong knowledge of GAAP and asset accounting principles.
- Proficiency in accounting software and Microsoft Excel.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and organizational abilities.
Other requirements:
- Ability to pass a background check.
- Valid and current driver’s license with clean driving record.
- Able to work at a local RMS office location.
Benefits:
- Competitive compensation.
- Flexible work environment.
- Generous medical, dental, and vision benefits at the start of the month following hire date.
- Safe harbor 401(k) plan with up to a 4% employer match and free investment consultation.
- Generous paid vacation, holidays, and sick time.
- Educational Assistance Program, to include paid memberships in professional associations, conference and training opportunities.
- Employee Assistance program which offers support on finances, legal, and counseling.
- Wellness incentives through our healthcare provider.
- Fast growing company with great potential for career growth.
Working Conditions:
Physical Requirements:
While performing the duties of this job, the employee is regularly subject to various job environments. The working conditions for this role primarily involve a standard office environment with typical office noise levels. The role requires prolonged periods of sitting, working at a computer, and performing tasks that demand visual acuity for reading and typing. This job may require travel to RMS facilities and other sites.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The position is considered to have light physical demands that require the incumbent to communicate orally, hear at a conversational level and perform job tasks requiring the use of a telephone, fax, and computer.
While performing the duties of this job, the employee is required to perform keying functions, grasp and pinch to write. The employee will frequently (34-66% of the workday) be required to sit, walk and stand. Occasionally (6-33% of the workday), the employee will be required to bend, twist/turn, reach out, lift/carry and push and pull. The employee infrequently (2-5% of the workday) will be required to squat/kneel and climb. The employee is required to infrequently lift and carry up to 21-50 pounds and will frequently (34-66% of the workday) be required to lift and carry 11 to 20 pounds.
At RMS Energy, we celebrate diversity and are committed to creating an inclusive environment for all employees. We believe that a variety of perspectives drives innovation and success. As an Equal Opportunity Employer, RMS Energy is dedicated to employing the best people, regardless of race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information, or any other factor protected by law. Our inclusive policies ensure that every team member has equal opportunities for growth and advancement, fostering a workplace where everyone can thrive. Join us in powering a diverse and equitable future!
No Agencies Please. Any unsolicited resumes sent to RMS Energy from a third party, such as an Agency, including unsolicited resumes sent to RMS Energy mailing address, fax machine or email address, directly to RMS Energy employees, or to RMS Energy resume database will be considered RMS Energy property. RMS Energy will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
