What are the responsibilities and job description for the Accounts Payable Specialist position at Robert Half?
We are seeking an organized and detail-oriented Accounting and Administrative Support Specialist to join our commercial construction plumbing team. The ideal candidate will play a key role in ensuring accurate financial documentation, tracking project costs, managing accounts payable, and providing comprehensive administrative support to the team. The role requires knowledge of accounting principles, strong communication skills, and the ability to thrive in a fast-paced construction environment.Key Responsibilities:1. Project Administrative Support:Assist with administrative tasks such as filing, data entry, and document management for construction projects.Maintain organized electronic and physical files of project documents, contracts, and correspondence.Systematically archive completed project files.2. General Accounting Support:Oversee and manage the Accounts Payable process, including entering accounts payables, vendor maintenance (W9, ACH), expense reports, disbursements, and vendor reconciliations, while adhering to corporate compliance policies.Thoroughly review data sets and documents to identify inconsistencies, errors, or discrepancies.Investigate discrepancies, analyzing patterns and trends using analytical tools and methodologies to identify root causes.Ensure financial data accuracy through regular audits and reconciliations, verifying the effectiveness of discrepancy resolution processes.Generate weekly reports for accounts payable transactions, including temporary hour processing, ACH transfers, check payments, and the estimated AP cash flow projection.Support the accounting department during month-end and year-end closing processes.Prepare requested reports and assist in annual audits as directed by the supervisor.Research and respond to financial inquiries from management.3. Administrative and Other Support Projects:Handle front desk responsibilities, such as deliveries, incoming calls, and supply management/ordering.Support special projects, initiatives, and ad-hoc analysis as requested by management.Provide support to team members by executing requests and following up on related issues.Suggest process improvements.Assist in training clerical personnel as needed.Perform other duties as assigned.
Salary : $23 - $25
