Accounts Payable Specialist

Salary: $50000.00 to $52000.00 yearly

Description

The Accounts Payable (AP) Specialist is responsible for managing the organization's payable transactions, ensuring accurate and timely processing of invoices, and maintaining strong vendor relationships.

• The AP Specialist plays a crucial role in maintaining the financial health of the organization by effectively managing payables and optimizing cash flow.
• This role involves reviewing and verifying invoices, reconciling payments, resolving discrepancies, and ensuring compliance with company policies and procedures.
• Recordkeeping: Maintain organized and accurate accounts payable files and documentation for audit and reference purposes.
• Invoice Processing: Receive, review, and process invoices accurately and timely, ensuring 3-way Match with appropriate approvals and adherence to company policies and procedures.
• Payment Processing: Prepare and process payments, including checks, electronic transfers, and other methods, ensuring accuracy and adherence to payment terms.
• Expense Reporting: Review and process employee expense reports, verifying compliance with company policies and processing reimbursements in a timely manner.
• Reconciliation: Reconcile vendor statements and resolve discrepancies or issues promptly. Ensure accurate recording of payables and maintain up-to-date accounts payable records.
• Vendor Management: Establish and maintain positive relationships with vendors, responding to inquiries, resolving payment discrepancies, and managing vendor accounts.
• Compliance: Ensure compliance with applicable regulations and internal controls. Stay updated on changes in accounting and tax regulations that may impact accounts payable processes.
• Process Improvement: Continuously evaluate and recommend enhancements to accounts payable processes, systems, and workflows to increase efficiency, accuracy, and productivity.
• Reporting and Analysis: Generate periodic reports on accounts payable activities, aging of payables, 1099 Processing.
• Back up for Accounts Receivable position.
• Customer Invoice Generation: Prepare and distribute accurate and timely invoices to customers based on BOL.
• Assist in entering Customer Invoices in Customer portal.
  
  
  

Requirements

The ideal candidate will have

• Bachelor's degree in accounting, finance, or a related field is preferred.
• Solid understanding of accounting practices and principles.
• Proficient in Microsoft Office with a high degree of proficiency in Excel and Word.
• Familiarity with electronic payment systems and invoice processing tools.
• Excellent interpersonal, oral and written communication skills.
• Ability to meet deadlines, high initiative and able to work in a team and independently.
• Ability to work in a fast-paced, multi-tasked and fast-paced environment with firm deadlines.
• Integrity, credibility, and commitment. Excellent financial and analytical skills.
• Ability to operate in a cross-cultural environment requiring flexibility.
• Problem solving, time management skills, self-motivated and critical attention to detail.
• Proven experience in accounts payable or a similar finance role.
• Strong knowledge of accounting principles, practices, and procedures.
• Proficiency in using accounting software and financial systems.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal abilities.
• Strong organizational and time management skills.
• Familiarity with relevant regulations and compliance requirements.
• Ability to work independently and as part of a team.
• Ability to meet deadlines and work in a fast-paced environment.
  
  
  

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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