What are the responsibilities and job description for the Accounts Payable Specialist - Vendors position at SMG Facilities?
Company Overview:
SMG Holdings is a leading provider of comprehensive facilities maintenance services, specializing in multi-site portfolios across North America. At SMG, we are dedicated to redefining excellence in facilities management by delivering innovative, scalable, and customized solutions that empower our stakeholders to thrive and service with confidence. We are committed to delivering exceptional customer experiences and maintaining long-term relationships with our clients. SMG’s steadfast commitment to quality, client-centricity enables us to create value and provide peace-of-mind through delivery excellence, allowing our clients to better align and focus on their core objectives.
Position Overview/Purpose:
SMG Holdings LLC is seeking a detail-oriented and proactive Vendor Payables Specialist to join our Finance team. This role will focus exclusively on ensuring timely and accurate payments to our valued vendor network, upholding our commitment to operational excellence and strong supplier relationships. The Vendor Payables Specialist will manage end-to-end vendor payment processes, support financial reconciliation efforts, and collaborate cross-functionally to maintain a seamless payables workflow.
A successful candidate will have a strong financial acumen, attention to detail, excellent organizational skills, and the ability to manage multiple accounts and transactions while meeting deadlines.
Responsibilities:
- Process and validate vendor invoices for payment in alignment with company policies and procedures.
- Ensure compliance with agreed payment terms, resolving discrepancies swiftly to avoid delays.
- Query and distribute weekly/monthly vendor statements to maintain accurate records and transparency.
- Maintain accurate records of vendor transactions and payment history within SMG’s systems.
- Collaborate with internal teams, including Account Management and Operations to address vendor inquiries.
- Assist with monthly reconciliations and prepare reports on accounts payable metrics.
- Monitor and manage workflows to ensure proper approvals and adherence to Not to Exceed (NTE) limits.
- Conduct audits by researching and providing documentation related to vendor payments and resolving any identified issues in a timely manner.
Qualifications:
- Associate degree in Accounting, Finance, or a related field (Bachelor’s preferred).
- Minimum 2 years of experience in accounts payable, vendor management, or a similar role.
- Proficiency in accounting software and Microsoft Excel; experience with CMMS systems is a plus.
- Strong analytical skills and attention to detail.
- Excellent written and verbal communication skills for vendor and internal team interactions.
- Ability to handle multiple priorities and deadlines in a fast-paced environment.
- Ability to work under tight deadlines and manage high-volume transactions.
Other Skills:
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
- Data analysis and reporting capabilities.
- Ability to identify process improvements in billing operations.