What are the responsibilities and job description for the AP/AR Clerk position at Robert Half?
As the Accounts Receivable/Accounts Payable Specialist, you will play a vital role in the financial management of our construction projects. You will be responsible for handling various financial transactions, ensuring accurate and timely processing of both accounts receivable and accounts payable tasks. Your meticulous attention to detail and ability to maintain strong relationships with clients, vendors, and internal stakeholders will be critical in this role.
1. Accounts Receivable:
Generate and issue invoices for completed construction projects, ensuring accuracy and compliance with contract terms.
Monitor and track outstanding accounts, following up with clients to ensure timely payments.
Reconcile payments and resolve any discrepancies or issues in a prompt and professional manner.
Collaborate with project managers and sales teams to address client inquiries and resolve billing-related concerns.
Prepare and present regular reports on accounts receivable status to management, highlighting any potential risks or opportunities for improvement.
2. Accounts Payable:
Process incoming invoices from vendors and subcontractors, verifying accuracy and proper authorization.
Ensure timely payment of invoices while adhering to established payment terms and company policies.
Maintain vendor records, including contact information and payment details, in the accounting system.
Collaborate with project managers and procurement teams to validate purchase orders and ensure proper documentation for all transactions.
Reconcile vendor statements and address any discrepancies to maintain good working relationships with vendors.
3. Financial Reporting:
Assist in the preparation of financial reports related to accounts receivable and accounts payable.
Support month-end and year-end closing processes, ensuring accurate and timely reporting of financial data.
Provide detailed analysis and insights into AR and AP activities, identifying opportunities for process improvements and cost savings.
4. Compliance and Documentation:
Ensure compliance with company policies, accounting principles, and legal regulations in all AR and AP activities.
Maintain well-organized and up-to-date financial records and documentation for audits and internal reviews.
Assist in implementing and maintaining strong internal controls to safeguard company assets and prevent fraud.
Requirements
Bachelor's degree in Accounting, Finance, or a related field preferred.
Proven experience as an AR/AP Specialist, ideally within the construction industry.
Proficient in using accounting software and MS Office applications.
Strong understanding of accounting principles and financial practices.
Excellent organizational and time management skills with the ability to prioritize tasks effectively.
Exceptional attention to detail and accuracy in data entry and financial record-keeping.
Effective communication and interpersonal skills to interact with internal teams, clients, and vendors professionally.
Ability to work independently and as part of a team in a fast-paced and deadline-driven environment.
Salary : $22 - $30
