What are the responsibilities and job description for the Office Administrator position at Robert Half?
Our client in the North Side of Pittsburgh is hiring for a contract to hire Office Administrator. Pay depending on experience: $25 Hours: 8AM - 5PM (100% onsite)Free parking provided. Business casual environment DUTIES AND RESPONSIBILITIES:• Perform a variety of daily administrative duties as required (e.g. equipment transfers, timecards, meter readings, fuel usage and receipts, equipment maintenance schedules and running various reports for the manager)• Reconcile timecards for assigned shop and logistics personnel, ensuring correct hours are reported and paid• Vehicle maintenance and fleet fuel card administration• Process weekly mileage reporting• Opening, Monitoring and Close out of work orders• Maintain inspection logs for company vehicles• Maintain and process registration renewals and insurance cards• Process outside repair services and vendor invoice review.• Run KPI reports for preventative and emergency maintenance• Serve as Project Office Contact.• Receive office guests and answer phones directing questions or problems to the appropriate internal contact/personnel• Prepare correspondence, reports, manuals, and forms as needed.• Assist with regional Safety department handling of safety and environmental issues.• Production of weekly detailed project equipment listings.• Responsible for entering work orders and purchase orders for parts and outside services• Other duties as assignedEDUCATION AND EXPERIENCE:• High school diploma or equivalent is required; College degree preferred• 1 year of experience in construction administrative support, contract administration, or construction project management preferred• Construction Online Software experience preferred• Key bookkeeping, accounting, and math skills are required• Excellent organization, time management, attention to detail, and communication skills• Personable and outgoing demeanor with the ability to multi-task in a quickly changing environmentWORK ENVIRONMENT• This position is primarily indoors.• This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.PHYSICAL DEMANDS• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Substantial movements (motions) of the wrists, hands, and/or fingers.• Ability to operate standard office equipment and keyboards.• Ability to communicate information and ideas so others will understand.• Exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.• Must be able to remain in a stationary position 50% or more of the time.
Salary : $25 - $27
