Executive Office Assistant

What You’ll Do: 

Administrative Office Support:

• Proactively manage the executive office calendars (EVP/CGO, SLT time off, SLT Community activities), ensuring optimal time management and prioritization of commitments.
• Handle email correspondence and meeting coordination with accuracy and professionalism.
• Schedule business unit meetings, ensure recaps are provided and follow-up items are completed.
• Ensure monthly report and dashboards are up to date and meet timelines established.
• Coordinate and oversee travel arrangements for staff.
• Prepare, edit, and maintain a variety of documents, including reports, presentations, and communications.
• Screen and prioritize incoming inquiries, ensuring timely responses and efficient follow-up.
• Oversee budget tracking, expense reporting, and invoice processing associated with assigned projects
• Maintain a productive and organized work environment by overseeing daily office operations.
• Manage office supplies, equipment, and vendor relationships to meet operational and strategic needs.
• Coordinate essential services such as maintenance, IT support, and workspace optimization.
• Address and resolve office-related inquiries with a proactive and solution-oriented approach.

Event Planning:

• Plan and execute internal and external meetings, including logistics, catering, set-up, invitations agendas, presentations and technology setup.
• Organize and manage departmental events, training sessions, and team-building activities to foster engagement and collaboration.

Independent Work:

• Identify opportunities for process improvements and implement solutions to enhance administrative and operational efficiency.
• Anticipate needs, address challenges, and provide strategic support with minimal supervision.
• Offer additional support to executives or departments during special projects or high-demand periods.
• Provide support and back-up to Executive Office Administrator duties.

What You Can Expect:

• We believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Benefits and Perks

Employer-Paid Benefits:

• Health Insurance (only employee premium paid)
• Short and Long Term Disability
• Life Insurance and AD&D

Benefits:

• Dental & Vision Insurance
• Health Care and Dependent Care Flex Spending Accounts
• 401K Plan with match (based on length of employment)

Perks:

• Generous paid time off- Earn over 3 weeks of PTO during your first year of employment
• Holidays- 11 observed holidays in addition to paid time off
• Tuition reimbursement- Up to $5000 per year
• Performance based Incentive program

Salary : $5,000