Receptionist/Office Coordinator

Summary: Provides general front desk coverage including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support of Robopac USA team. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism.

Job Responsibilities:

• Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests
• Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member
• Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down
• Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment
• Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware)
• Track office supply inventory and order office supplies, as needed, using cost-effective approach
• Process and distribute office mail, type and distribute correspondence, make copies, etc.
• Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees
• Maintain orderly conference rooms, workrooms, kitchens, and lobby
• Identify, recommend and implement solutions for interdepartmental and business operations processes
• Collaborate with all departments to achieve operational excellence

Skills, Qualifications & Experience:

• High School diploma required; some college preferred.
• 3 or more years of experience in an office setting
• Must possess the ability to keep information confidential.
• Exceptional interpersonal, oral, and written communications skills.
• Exceptional analytical and computer skills including advanced skills in Microsoft Office software.
• Professional demeanor and ability to think on their feet to handle the unexpected.
• Process a high level of dependability including stellar attendance and punctuality.
• Self-driven, with consistent follow-up and follow-through
• Sound judgment around reasonable purchases

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 3 years (Required)
• Microsoft Outlook: 3 years (Required)
• Microsoft Powerpoint: 3 years (Required)
• Office management: 3 years (Required)
• Multi-line phone systems: 3 years (Required)

Ability to Relocate:

• Duluth, GA 30096: Relocate before starting work (Required)

Work Location: In person

Salary : $18