Executive Assistant (Part-Time) at Rocky Mount State Historic Site

Job Description

Job Description

Job Title : Executive Assistant (Part-Time)

About Us :

Rocky Mount State Historic Site, a 50-acre Tennessee historic site and the first capital of the Southwest Territory (1790–1792), brings history to life through immersive programs, costumed interpreters, and engaging events. We are seeking a detail-oriented and highly organized Executive Assistant to support the Executive Director and ensure the smooth operation of our office. This role is vital to maintaining focus on the site’s mission while streamlining administrative tasks and office management.

Position Overview :

The Executive Assistant will provide support to the Executive Director by managing daily administrative operations, maintaining organized office systems, and handling correspondence. This individual will play a key role in keeping the office running efficiently, ensuring paperwork and communications are timely and accurate, and assisting with special projects as needed.

Key Responsibilities :

Administrative Support :

• Organize and maintain office filing systems (both physical and digital).
• Manage invoices, pay bills, and assist with basic bookkeeping tasks in coordination with the off-site bookkeeper.
• Handle incoming and outgoing correspondence, including emails and phone inquiries.
• Schedule meetings, prepare agendas, and assist with organizing calendars.

Office Management :

Special Projects and Event Support :

Qualifications :

Position Details :

Part-Time Hours :  20–25 hours per week, with flexibility for occasional additional hours during events or peak seasons.

On-Site Work :  This is an on-site position at Rocky Mount State Historic Site.

Reports To :  Executive Director.

Compensation :  Competitive hourly rate based on experience.

Schedule :  Work hours will primarily be during weekdays, with occasional flexibility required for events.

Why Join Us?

Available shifts and compensation : Available shifts on Mondays, Wednesdays, and Fridays. Compensation is $10.00 - $15.00 / hour.

About Rocky Mount State Historic Site : Join Our Legacy : The Rocky Mount Historical Association At the Rocky Mount Historical Association, we are the proud stewards of the Rocky Mount State Historic Site, a pristine 50-acre steeped in rich history. Nestled in the heart of Tennessee, our site was once the original capital of the Southwest Territory between 1790 and 1792. Today, it stands as a living testament to our nation's vibrant past, offering a tangible glimpse into the early American frontier life. As a nonprofit organization, our mission extends beyond mere preservation. We are dedicated to fostering a deeper understanding and appreciation of Tennessee’s and our nation’s history. Through interactive exhibits, educational programs, and community events, we endeavor to make history an immersive, enlightening experience for all visitors. Joining our team means more than just securing a job; it's an invitation to contribute to a meaningful legacy. We are on the lookout for passionate individuals who share our love for history and our commitment to preserving the pivotal narratives that shaped our present. Why should you should join our team? Impact : Every day, you'll play a crucial role in preserving and presenting historical treasures and stories that educate and inspire the community and beyond. Learning and Growth : Immersed in a rich educational environment, there’s an abundance of opportunity to learn, grow, and even delve into historical research. Community : Be part of a close-knit team where your contributions are valued, and your passion for history is shared and celebrated. Engagement : Engage with a diverse audience, including students, scholars, and visitors from around the world, sharing the captivating story of Rocky Mount and early American history. Fulfillment : There’s a unique satisfaction in knowing that your efforts help keep the vibrant history of our nation alive and accessible for generations to come. We invite you to become a part of our dedicated team at the Rocky Mount Historical Association, where together, we’ll continue to explore, preserve, and share the profound stories of our past that resonate and inspire today.

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Salary : $10 - $15