Administrative Assistant

Work With The Best

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

GROW YOUR CAREER WITH OUR TEAM! Rocky Mountain Custom Landscape has an opening for a full-time Administrative Assistant to work out of our Gypsum, CO location.

JOB SUMMARY: The Administrative Assistant will play a pivotal role in supporting daily operations and ensuring smooth functioning across various administrative functions. This position requires a proactive approach to problem-solving, excellent organizational skills, and the ability to manage multiple tasks concurrently.

Essential Duties And Responsibilities

• Address billing discrepancies and payment options for clients.
• Manage business licenses and vendor compliance requirements.
• Assist with Eagle Construction Time and Materials billing as needed.
• Serve as the main point of contact for Information Technology issues; ensure timely resolution of technical problems.
• Maintain and manage the Vonage system, including voicemail and call forwarding requests.
• Maintain and update the vehicle/equipment repair list on a weekly basis.
• Attend repair meetings and manage vehicle and equipment inventory.
• Oversee company cell phone management, including tracking usage, ordering new phones, and maintaining records.
• Facilitate payments for employees using personal phones for work and manage seasonal phone distribution.
• Order uniforms and manage inventory for office, kitchen, and bathroom supplies.
• Organize and coordinate company events, including employee picnics, holiday parties, and orientations.
• Post updates to Instagram and Facebook.
• Return main office voicemails and handle other communication needs.
• Assist with credit card management, including ordering new cards, managing limits, and approving transactions.
• Rent out Glenwood house during winter and manage related payments and tenants.
• Audit unallocated reports and process credit applications as needed.
  
  

Qualifications

• High school diploma or equivalent required; associate’s degree in business administration or a related field preferred.
• 1-3 years of administrative, office management, or customer service experience.
• Experience with billing, vendor compliance, and office management.
• Strong organizational and multitasking abilities.
• Excellent problem-solving skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Strong communication skills, both verbal and written.
• Willingness to attend repair meetings and manage vehicle/equipment tracking.
  
  

The Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)
  
  

Pay Transparency

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Position Range

$19.50 - $26.00

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.