Accounts Receivable Specialist

SUMMARY:

Roebuck Landscaping (RL) is looking for a detail-oriented, client-focused, and organized Accounts Receivable Specialist to join our growing finance team. Reporting directly to the Controller, this role plays a critical part in supporting our company’s cash flow through timely customer billing, accurate payment processing, and strong client communication. The ideal candidate thrives in a collaborative environment, brings structure to complex data, and aligns with RL’s core values of Integrity, Excellence, Teamwork, Determination, and Passion.

Ready to join a company where people and purpose come first? At RL, we’re not just growing landscapes, we’re growing careers, relationships, and the future of our industry.

ESSENTIAL JOB FUNCTIONS:

Accounts Receivable Operations:

• Generate and send accurate customer invoices based on services rendered, job location, and agreed terms.
• Maintain organized records and update bookkeeping databases and spreadsheets as needed.
• Accurately apply customer payments, create bank deposits, and reconcile payment data.
• Set up and update customer accounts based on job location, contact information, and payment terms.

Client Communications & Collections

• Communicate professionally with customers regarding billing questions, past-due invoices, and payment schedules.
• Work collaboratively with project managers to ensure timely and accurate customer billing.
• Navigate internal communication to ensure customers receive the right answers from the right team members.

Cash Flow Reporting & Audit Support

• Prepare reports that track cash receipts, outstanding receivables, and overall cash flow health.
• Support the Controller in monthly and annual audits by ensuring accurate receivable documentation and account histories.
• Proactively flag trends, issues, or inconsistencies for resolution.

Process Improvement & Vendor Management

• Assist in evaluating and improving receivables processes as RL continues to grow and evolve.
• Leverage technology to streamline workflows and improve billing accuracy and speed.
• Serve as a supportive member of the accounting team, stepping in where needed during high-volume or cross-functional periods.

Additional Responsibilities:

• Perform additional tasks and other duties as assigned to support the overall success of the Finance & Accounting department and Roebuck Landscaping.

KEY RESPONSIBILITIES: FIRST YEAR EXPECTATIONS & ONGOING EXCELLENCE

• Ensure timely invoicing and maintain less than 5% of AR aged past 60 days.
• Maintain accurate customer account records and streamline recurring billing processes.
• Support monthly close with accurate AR data, reports, and reconciliations.
• Develop and recommend improvements for invoicing and receivable processes as we scale.
• Maintain clear documentation and communication logs to support audit readiness and leadership visibility.

LEADERSHIP PROFILE: EMBODYING OUR CORE VALUES

"To be the best, we are committed to recruiting the best"

At Roebuck Landscaping, we don’t just hire employees, we invest in future leaders. As an Accounts Receivable Specialist, you are more than a biller or bookkeeper. You are a key player in shaping our financial health, our client relationships, and our cultural foundation.

The ideal candidate will exemplify the following Core Values:

• INTEGRITY: You operate with honesty, even when no one is watching. You respect confidentiality and own your work with pride.
• EXCELLENCE: You deliver accurate, clean work and proactively find ways to improve. Precision matters.
• PASSION: You bring energy and enthusiasm to your role, taking pride in how you support both our team and our clients.
• TEAMWORK: You thrive in a small, collaborative team where we all wear many hats and support one another.
• DETERMINATION: You are solutions-oriented and don’t give up when faced with challenges. You find a way.

Qualifications:

• Education/Proven Experience: Associate’s degree in Accounting or related field, or 3–5 years of experience in billing, accounts receivable, or general accounting.
• Technical Skills: Proficiency in QuickBooks, Aspire, Annual Audits, NetSuite and Microsoft Excel.
• Project Management: Excellent organizational and project management skills; able to manage multiple priorities
• Audit Experience: Familiarity with annual audits and the ability to manage and support the audit process effectively.
• Problem-Solving Ability: Positive and solution-based attitude with the capability to address financial and accounting issues promptly and effectively.
• Quick Learner: Ability to learn and adapt quickly in a dynamic work environment.
• Leadership Skills: Excellent communication and leadership skills with the ability to inspire and motivate a team.
• Communication: Strong communication and customer service skills.
• Detail-Oriented: Strong follow-up and follow-through abilities.
• Adaptability: Demonstrated ability to adapt to new systems and grow with a scaling business.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 45 – 50 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 10 hour shift
• 12 hour shift

Supplemental Pay:

• Overtime pay
• Quarterly bonus

Work Location: In person

Salary : $20 - $22