Project Coordinator

Position Summary :

The Project Coordinator plays a key role in supporting project activities, including the delivery of engineering documents, scope of work, materials, and schedules, all the way through to the execution and shipment of Roeslein products to site. This role primarily focuses on internal coordination during project phases two through four.

Essential Duties and Responsibilities :

• Assist project management in maintaining and updating key project documents, including schedules, scope of supply, ECI, and buy-out reports.
• Support the bidding process for subcontractors on project-related work.
• Aid in subcontractor management by coordinating their activities and ensuring scope completion as per specifications and schedule.
• Coordinate the schedule and delivery of engineering documentation and materials to subcontractors.
• Assist Business Development in estimating and preparing applications for project proposals.
• Collaborate with project management in tracking and overseeing all activities across project phases, ensuring deadlines are consistently met.
• Work with project management to complete monthly projections for assigned projects.
• Help manage the distribution and regular updates of project control documents.
• Coordinate input from key project resource groups, including Engineering, Technology / Consultants, Fabrication, Shipping, and Construction Resources.
• Assume the role of Project Manager on smaller capital projects with guidance from the Project Manager or Director.
• Provide on-site installation, start-up support, and site inspections when required.
• Travel domestically and internationally (10-50% annually), with trips lasting up to four weeks.
• Regular travel between the St. Louis, MO headquarters and the Red Bud, IL manufacturing facility.
• Foster and maintain relationships with employees across all locations.
• Ensure a safe working environment by adhering to safety standards and company guidelines.

Other Duties and Responsibilities :

Work Environment :

Work is primarily performed in an office setting, though occasional exposure to harsh conditions—such as dust, fumes, chemicals, hazardous materials, noise, and fluctuating weather conditions—may occur. Employees are required to follow safety protocols and wear necessary personal protective equipment in designated areas.

Physical Demands :

The physical demands described here represent those necessary to successfully perform the essential responsibilities of the Project Coordinator. Reasonable accommodations may be provided to enable individuals with disabilities to perform the core responsibilities of the job.

Knowledge, Skills, Abilities, Education, and Experience :

At Roeslein, we invest in our team members' success and well-being. Full-time employees are eligible for competitive wages, bonus program, paid time off, personal and recovery days, travel bonuses, and paid holidays. Our retirement benefits include a 401(k) with company match and an ESOP (Employee Stock Ownership Program). We also offer medical, dental, and vision coverage, short and long-term disability insurance, life and travel insurance, and paid parental leave. Additionally, we support your growth with tuition reimbursement and continuing education opportunities to help you achieve your personal and professional goals.

Roeslein & Associates is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.

Required Skills

Required Experience