Project Coordinator

Project Management

St. Louis, MO

ID: 3503-226

Full-Time/Regular

Position Summary

The Project Coordinator plays a key role in supporting project activities, including the delivery of engineering documents, scope of work, materials, and schedules, all the way through to the execution and shipment of Roeslein products to site. This role primarily focuses on internal coordination during project phases two through four.

Essential Duties And Responsibilities

• Assist project management in maintaining and updating key project documents, including schedules, scope of supply, ECI, and buy-out reports.
• Support the bidding process for subcontractors on project-related work.
• Aid in subcontractor management by coordinating their activities and ensuring scope completion as per specifications and schedule.
• Coordinate the schedule and delivery of engineering documentation and materials to subcontractors.
• Assist Business Development in estimating and preparing applications for project proposals.
• Collaborate with project management in tracking and overseeing all activities across project phases, ensuring deadlines are consistently met.
• Work with project management to complete monthly projections for assigned projects.
• Help manage the distribution and regular updates of project control documents.
• Coordinate input from key project resource groups, including Engineering, Technology/Consultants, Fabrication, Shipping, and Construction Resources.
• Assume the role of Project Manager on smaller capital projects with guidance from the Project Manager or Director.
• Provide on-site installation, start-up support, and site inspections when required.
• Travel domestically and internationally (10-50% annually), with trips lasting up to four weeks.
• Regular travel between the St. Louis, MO headquarters and the Red Bud, IL manufacturing facility.
• Foster and maintain relationships with employees across all locations.
• Ensure a safe working environment by adhering to safety standards and company guidelines.
  
  

Other Duties And Responsibilities

• Foster a positive work environment that aligns with organizational goals.
• Perform additional duties as assigned.
  
  

Work Environment

Work is primarily performed in an office setting, though occasional exposure to harsh conditions—such as dust, fumes, chemicals, hazardous materials, noise, and fluctuating weather conditions—may occur. Employees are required to follow safety protocols and wear necessary personal protective equipment in designated areas.

Physical Demands

The physical demands described here represent those necessary to successfully perform the essential responsibilities of the Project Coordinator. Reasonable accommodations may be provided to enable individuals with disabilities to perform the core responsibilities of the job.

Knowledge, Skills, Abilities, Education, And Experience

• Bachelor’s degree in Engineering, Construction Management, or a related field preferred.
• Minimum of three (3) years of professional experience in a technically related field
• Proven ability to set and achieve both strategic and tactical goals.
• Excellent communication skills, both oral and written, including strong presentation abilities.
• Exceptional organizational, leadership, negotiation, and delegation skills.
• Ability to build and maintain strong relationships with clients and team members.
• A solid financial background, including experience with operations budget development, cost control, and capital spending justification.
• Familiarity with contract law, jobsite safety protocols, and purchasing practices.
• Estimating experience for engineering, construction management, and mechanical/electrical services.
• Knowledge of scheduling concepts (CPM, PERT, Gantt charts, resource loading) and proficiency in scheduling software tools.
• Strong analytical, problem-solving, and decision-making skills.
• Proficiency in Microsoft Office tools (MS Project, Excel, Word, PowerPoint, SharePoint).
• Effective time management skills and a capacity to adapt to change.
• Ability to work well with co-workers, clients, vendors, and other business contacts.
• Commitment to Roeslein's core values, with a focus on safety and operational efficiency.
  
  

At Roeslein, we invest in our team members' success and well-being. Full-time employees are eligible for competitive wages, bonus program, paid time off, personal and recovery days, travel bonuses, and paid holidays. Our retirement benefits include a 401(k) with company match and an ESOP (Employee Stock Ownership Program). We also offer medical, dental, and vision coverage, short and long-term disability insurance, life and travel insurance, and paid parental leave. Additionally, we support your growth with tuition reimbursement and continuing education opportunities to help you achieve your personal and professional goals.

Roeslein & Associates is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.