Administrative / Executive Assistant

Job Description

A well-established accounting firm is seeking to hire an Administrative / Executive Assistant to support them during the tax season. This person will be doing mostly clerical work (making copies, answering phones, running errands), and supporting their current Administrative Assistant who works with the CPAs. The ideal candidate has 1-3 years of administrative experience working in a professional environment, preferably has a background in the financial services or legal industry, and possesses strong communication skills.

RESPONSIBILITIES :

• Oversees all aspects of general office coordination.
• Responsible for basic intake of social service new residents.
• Responsible in maintaining open communication between units via reporting structure.
• Maintains confidentially in all aspects of residents, vendors and visitors.
• Answers telephones and transfers to appropriate staff.
• Interacts with residents, vendors and visitors.
• Maintain administrative calendars.
• Distributes incoming correspondence, including faxes and email.
• Signs for and distributes UPS / FedEx or similarly delivered packages.
• Perform general clerical duties to include, but not limited to, coping, faxing, mailing &filing.
• Files and retrieves organizational documents, records and reports.
• Provides coverage for other areas as directed / needed.
• Maintains all administrative records, logs, binders, data entry, telephones and office keys.
• Sets up ad coordinates meetings and Conferences.
• Support staff in assigned project-based work.
• Adheres to safety policy while supporting the organization in a clean, safe, and hazard free working environment.
• Compiles, transcribes and distributes minutes of meetings.
• Creates and modifies documents such as invoices, reports, memos, and letters using processing, spreadsheet, database and / or other presentation software such as Microsoft Office.

Requirements