What are the responsibilities and job description for the Front Desk Coordinator position at ROGERS TOWNSEND LLC?
Job Details
Description
The Front Office Coordinator will work with a team of five paralegals and seven attorneys.
Our ideal candidate must be able to thrive in a dynamic team-based environment, be highly organized/reliable, possess good judgement/people/communication skills, and have consistent time management abilities. This position requires an individual who is self-motivated, detail oriented, able to respond to clients with empathy and concern, and comfortable with handling communication within the firm.
Responsibilities and Qualifications
Responsibilities:
- Greeting incoming visitors, answering and routing incoming phone calls
- Perform administrative and receptionist duties
- Review and process all incoming office faxes, mail, FedEx & UPS
- Copies, scans and files documents into iManage system
- Ordering and distribution of office, break room, and conference room supplies
- Preparing new client intake materials; opening new client matters; billing activities
- Courier services as needed
- Process invoices for client billing
- Responsible for hospitality including conference room setup and break room management.
Skills & Qualifications:
- Empathy, Compassion and Patience
- Satisfactory knowledge of day-to-day operations of a legal office
- Must have excellent communication skills
- Must be able to work independently in a fast-paced environment
- Detail oriented and very organized
- Familiar with Microsoft suite, iManage, and Outlook preferred, but not required
- Ability to adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment
- Demonstrates effective teamwork and communication with team members, prioritizes assignments and work needs, and works well under occasional periods of pressure and short deadlines
- Must be able to lift at least 30 pounds
- High school diploma or equivalency required
This is a regular, full-time position with a competitive benefits package that includes medical/dental insurance, paid time off, paid holidays and a Safe Harbor 401(k) plan. Salary range is based on experience.
We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Salary : $17 - $18
