ACCOUNTS PAYABLE SPECIALIST

In this position, you will input and maintain accounts payable system using the internal financial system.

In this role you will…

• Assemble, review and verify subcontractor invoices and vouchers
• Prepare and perform check runs
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Maintain accurate historical records
• Maintain confidentiality of organizational information
• Develop, implement and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines
• Process approved payments accurately and in a timely manner
• Develop and maintain strong working relationships with internal departments
• Maintain accurate vendor records and review and reconcile vendor statements
• File, scan, and index into company imaging software
• Communicate with the project management, office and field staff to get approval of invoices
• Deliver a high level of customer service to departments and peers by providing accurate and timely information

As the ideal candidate you have…

• An associate degree in accounting or equivalent work experience required.
• Good basic math skills.
• The ability to reconcile billings.
• Good customer service skills and professional phone skills.
• Strong organization and time management skills.
• The ability to work independently with little supervision.

Expectations in this role include …

• Dependability in meeting attendance guidelines.
• Reviewing and accepting company policies and procedures for performing.
• Showing initiative in seeking increased responsibilities and volunteer readily for additional assignments when needed.
• Effectively performing employment responsibilities balancing the utilization of time versus costs.
• Progressive in increasing job knowledge and exhibit ability to learn and apply new skills.
• Making timely decisions using sound and accurate judgment while keeping appropriate people informed in the decision process.
• Identifying problems, gathering and analyzing information skillfully.  Consulting with entities associated and affected by issue.
• Organizing and prioritizing work activities while utilizing efficient time management skills in meeting deadlines or staying on schedule with projects.
• Communicating effectively and professionally both verbally and in written correspondence.
• Meeting established goals while demonstrating accuracy and thoroughness to ensure quality of work.

You are physically able to …

• Operate a computer, telephone and other commonly used business-related items.
• Handle multiple disruptions with rapidly changing priorities to accomplish project goals.
• Have the necessary visual and auditory skills as required.
• Sit as required on a regular daily basis.

Status:                                      Exempt

Reports To:                               Controller