Senior Accountant

Description

Job Description 2024

Job Title: Senior Accountant  

Division: Administrative                                 Department: Accounting 

Reports to: Chief Financial Officer                 Date Created: 6/26/2023      

FLSA Classification: Exempt                           Date Revised: 02/18/2025

Company Purpose/Mission:

Roy Maas Youth Alternatives (RMYA) creates brighter futures for children in crisis by promoting individual success and healthy relationships in a safe, healing environment, giving children and families the tools to end the cycle of abuse. RMYA provides treatment programs for traumatized children who most often are victims of sexual, physical, and/or emotional abuse. RMYA supports using trauma-informed techniques and relationship-based approaches to create a safe environment that provides consistency, structure, and caring for the children we serve.

Job Summary:

The Senior Accountant performs full cycle grant accounting responsibilities and assists the CFO and accounting team members in completing general accounting tasks and responsibilities according to fiscal year scheduling.

Essential Duties/Responsibilities:

Grant Accounting:

1. Prepare and distribute monthly progress reports to reflect income recognition and expenses for each grant to internal and external stakeholders.
2. Prepare and present monthly grant billing reimbursement invoices.
3. Monitor and review accounts receivable balances and ensure timely collection of funds per the grant’s schedule.
4. Assist in the development and implementation of budgets for grant applications and provide knowledge and insight for budget adjustments to current grants.
5. Create and advance relationships and communication processes with internal and external stakeholders.
6. Supporting the accounting staff members to oversee all charges for service grants including collaborating with the accounting team for budget preparation and revisions.
7. Apply comprehension of grant rules and regulations in addition to GAAP to assess spending and provide direction and information to program administration staff.
8. Ensure the integrity, timeliness, and accuracy of funding opportunities with allowable expenditures.
9. Create and compile various financial reports according to report due dates throughout the fiscal year for the Grant Manager.
10. Establish and maintain effective working communicative relationships with auditors and grantors as required to complete grant tasks and maintain compliance standards.

General Accounting:

1. Lead monthly and year-end closing activities and meet associated deadlines and deliverables.
2. Prepare, review, and approve periodic financial general ledger account reconciliation with financial records in our system.
3. Constructing bank reconciliations monthly to ensure validity and accuracy of financial information.
4. Conducting inventory reconciliation as per required deadlines from internal and external funders.
5. Preparing fixed asset accounting reports at acquisition and at the end of the fiscal year.
6. Assisting in the developing and upholding of accounting and financial policies and procedures.
7. Comparing Income Statement Budget to Actual analysis from the fiscal year’s income statement and balance sheet.
8. Examining the general ledger for accuracy as per the schedule with monthly and year-end accounting closings.
9. Providing oversight over accruals and accounts payable activity and assisting other accounting personnel as needed.
10. Collaborating with other members of accounting staff to properly allocate and code expenses from agency spendings.
11. Assisting in the annual budget process; and in the year-end Independent External Financial Audit process.
12. Partnering with the CFO and executive officers to produce and maintain the agency fiscal year budget.
13. Reviewing payments and deposits initiated by accounting personnel.
14. Supporting accounting personnel, as necessary to include training.
15. Maintaining necessary certifications and training hours needed to fulfill job responsibilities.
16. Supporting all RMYA policies and procedures, and actively participate in their development by proposing changes and updates as well as working on teams designed to improve how we work together.
17. Maintaining professional and ethical standards as prescribed by RMYA.
18. Performing special projects as assigned. 

Reporting:

1. Accurately and timely prepare monthly and quarterly grant and financial reports with back up documentation, including ad hoc requests from various stakeholders.
2. Thoroughly reviews incoming awards, prepares financial reports for CFO as per required schedules, identifies variances and analyzes issues of cost appropriateness and allocations.
3. Promptly collect and prepare documents for any outside or onsite financial audits to ensure compliance with all financial reporting deadlines to grant and governmental agencies.
4. Prepare cash flow statement and analysis.
5. Balance sheet and profit and loss statements review and preparation.
6. Maintain accounts receivable by subsidiary ledger with the help from designated accounting personnel and report to CFO on a monthly basis the outstanding balance and any billing or collections issues.
7. Complete or oversee the completion of annual cost report submissions to HHSC.

Other Duties/Responsibilities:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Required Qualifications:

• Education: Bachelor’s degree in accounting, finance or related field is required.
• Experience: 5 years of experience in non-profit accounting and general ledger experience. Thorough knowledge of GAAP and Fund Accounting– Revenue and Expense recognition as related to nonprofits. Experience in computer data entry in accounting software, particularly QuickBooks
• Certification/Licenses: Valid Texas driver’s license or ability to obtain within 90 days of hire. Must have and maintain acceptable driving record

• Competencies:
  • Interpersonal skills – demonstrates sensitivity and empathy with others, possesses insight into behavior, maintains open communication and respects diversity, interacts respectfully, effectively and cooperatively with a wide range of people
  • Integrity and ethics – demonstrates strong moral principles and work ethic, behaves ethically, acts fairly, takes responsibility, and maintains client confidentiality
  • Professionalism – maintains a professional appearance and presence, demonstrates self-control and a positive attitude
  • Initiative –demonstrates a willingness to work and persists to accomplish tasks even when conditions are difficult or deadlines are tight, setting challenging goals and can work independently.
  • Dependability and reliability – fulfills obligations and follows through, meets attendance and punctuality expectations, attends to details and follows directions
  • Adaptability and flexibility - displaying the capability to adapt to new, different, or changing requirements. Embracing new innovations and providing suggestions to improve processes and tasks.
  • Lifelong learning – demonstrates a commitment to self-development and improvement
  • Reading – able to understand and comprehend written information in a variety of formats
  • Writing – able to use standard business English to compile information and prepare written documents
  • Communication – conveys relevant information to individuals or groups effectively, clearly and concisely.  Able to understand, interpret, comprehend and respond to information received from others
  • Teamwork – establishes productive relationships and works cooperatively with others to complete work assignments and meet team objectives
  • Customer focus – efficiently and effectively addresses needs of clients/customers
  • Health and safety – maintain a healthy and safe environment
  • Products and concepts- knowledge of the products and concepts relating to the financial services industry, including financial instruments, financial management, insurance principles, and cash and capital principles.
  • Reading for information- understanding written sentences and paragraphs in work related documents.
  • Business writing- using standard business English, defined as writing that is direct, courteous, grammatically correct, clear, succinct, and business-like.
  • Functional mathematics, bookkeeping, and accounting- using mathematics to solve problems, tabulate, and analyze data.
  • Documenting and recording information- entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic format to efficiently manage financial record-keeping.
  • Fundamentals of market economies- determining how an economy function as a whole.
  • Critical and analytical thinking- processing information to make logical decisions.
  • Problem solving and decision making- considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Business operations- performs activities associated with transaction management and understands the business operations performed by organizations within the financial services industry.
  • Financial reporting- knowledge of the documents associated with measuring a business’ financial information.
  • Technology applications- knowledge of basic technology as it specifically relates to the financial services industry.
  • Regulations and codes- knowledge of relevant regulations and codes that impact the financial services industry.
  • Fraud prevention- knowledge of the appropriate procedures for identifying, reporting, and preventing fraud.

• Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Few opportunities to relax during shifts; constant walking, standing, sitting, bending, squatting, arm, and wrist rotation, reaching, twisting, kneeling, writing, typing, handling, and counting cash, and daily encounter with office supplies and equipment; frequent lifting and carrying at least 10 pounds, pushing, pulling, and occasional driving.
• Work Environment: Willingness to work flexible hours, including evenings, weekends, and holidays. Daily use of peripheral devices, office supplies, equipment, and technology. Shifts in environmental conditions i.e., outdoor, indoor, noise, glare, and moving objects. fast-paced work using sensory demands i.e., hearing, vision, speech, spatial perception; dealing with multiple, complex, and repetitive tasks, working under pressure and precise deadlines, requires attention to detail, meeting precise standards, and some traveling. May be requested to work overtime and weekends for special program events.

Preferred Qualifications:

• Experience: Full cycle grant experience preferred.
• Education: Master’s degree in accounting or CPA Certification
• Competencies:
  • Mathematics- using principles of mathematics to solve problems like quantification, computation, measurement, and estimation.
  • Science- using scientific methods and comprehension to solve problems.
  • Critical and analytical thinking- using logic, reasoning, mental agility, and analysis to address problems.
  • Promoting empowerment- develop strategies to assist and support the team to make informed choices through participation, self-advocacy, and utilization of resources.
  • Keeping customers informed- following up in a timely manner to requests and inquiries.
  • Planning and organizing – plans and prioritizes work, manages time effectively, develops contingency plans, and manages projects.
  • Problem solving and decision making- applying critical-thinking skills to solve problems by generating, evaluating, and implementing information, solutions, and alternatives.
  • Working with tools and technology- selecting, using, and maintaining tools and technology to facilitate work tasks.
  • Scheduling and coordinating- planning and scheduling appointments.
  • Instructing- teaching or showing someone how to do something.
  • Business fundamentals- knowledge of basic business principles, trends, and economics.

Work Authorization/Security Clearance Requirements:

Successful clearance of Department of Family and Protective Services licensing background checks, (to include fingerprinting and drug testing) and maintenance of status providing ability to be present at an operation. 

Equal Employment Opportunity Statement:

Roy Maas Youth Alternatives is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. RMYA does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.