Event Sales Coordinator

Job Title: Event Sales Coordinator

Reports to: Clubhouse Manager

Compensation: $60,000 - $65,000 annually, inclusive of base salary commissions on sales.

Note: Sales professionals have the opportunity to control their income with no cap on commissions.

Qualifications:

• 3 years of experience in event sales or management (or equivalent relevant experience)

• Proven expertise in planning, strategizing, and executing on-premises events from start to finish

• Strong background in revenue and budget management

• Results-oriented with excellent attention to detail and organizational skills

• Knowledge of event industry best practices and procedures

• Strong negotiation and sales skills with a proven ability to influence clients

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Exceptional interpersonal, leadership, and communication skills (both written and verbal)

• Basic understanding and appreciation of food and beverage services

• Ability to work flexible hours, including nights, weekends, and holidays, as required by event schedules

• Bachelor’s degree preferred

Responsibilities:

• Lead the event planning team in delivering unique and customized experiences for clients, ensuring memorable events

• Sell event spaces creatively, aligning offerings with client budgets

• Coordinate and manage events from contract signing to execution, ensuring all details are handled seamlessly

• Develop and maintain long-term client relationships, creating positive brand experiences

• Oversee communication with clients throughout event preparation and execution to meet or exceed their expectations

• Prepare detailed and organized Banquet Event Orders (BEOs) to ensure smooth coordination with other departments (e.g., Front of House, Kitchen)

• Collaborate with Executive Chef, F&B Director, Clubhouse Manager, and FOH Managers to fulfill event needs

• Conduct site tours for both prospective and confirmed clients, ensuring all event details are arranged and confirmed

• Identify and capitalize on opportunities to upsell services

• Manage payments (deposits, balances, addendums) and work with the Accounting Department to ensure accurate transaction processing

• Oversee event setup and execution, ensuring everything runs according to plan

• Maintain an organized filing system for upcoming, in-progress, and completed events

• Maintain a detailed, updated BEO and communicate consistently with all departments involved

• Create Profit and Loss (P&L) reports as needed

• Other duties and projects as required by the business

Additional Benefits:

• Competitive salary

• Bonus incentives

• Medical, Dental, and Vision insurance (club portion paid based on selected plan)

• Paid continuing education and professional dues

• 401k plan

• Holiday bonus

• Opportunities for career growth within the company

• Complimentary meals

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health savings account
• Life insurance
• Vision insurance

Schedule:

• Weekends as needed

Work Location: In person

Salary : $60,000 - $65,000