What are the responsibilities and job description for the Billing Specialist position at RS&H?
The Opportunity
RS&H is currently seeking a qualified Billing Specialist to join our team. This position is hybrid with 2 days in our Jacksonville, FL office.
As part of the Accounting team, you'll serve an integral role in the firm by undertaking a variety of financial and non-financial tasks. Candidates must be able to work with a diverse team of professionals, committed to best-in-class client service, and be forward-thinking. This position handles the invoicing for services rendered to our clients based on contract terms. The role will involve working with project managers, clients, and sub-consultants on a daily basis.
Responsibilities:
- Analyze and understand contract terms to ensure that billing is accurate and meets Revenue Recognition standards.
- Process and own monthly, weekly, or period client billing for complex/ large scale cost plus and lump sum projects within the deadline. Detail review billings and submit to the project management team for review.
- Submit reviewed invoices using the client’s preferred method. Learn, use, and master working with multiple online billing systems outside of our internal ERP/billing system, monitor submission status, and resolve inquiry or rejection. Participate in training or system knowledge transfer as needed to utilize external billing system efficiently.
- Monitor accounts receivable/DSO and assist project managers with collection efforts.
- Prepare, create, and/or utilize dynamic Excel spreadsheets. Automate using formulas such as lookups or pivot tables to expedite data collection and entry.
- Reconcile variances.
- Works independently to prepare and issue reports as needed. Serve as a resource for questions and escalation.
- Respond timely and professionally to email inquiry internally and externally, researching and resolving disputes, concerns or requests for information.
- Participate in process mapping and/or process improvements; document and communicate changes with stakeholders and co-workers.
- Provide mentorship and technical guidance to junior billing associates.
To be successful in this role, you must:
- Have a high school diploma or equivalent
- 7 years’ experience working with accounts payable and receivable, with at least 2 years focused on client billing.
- Proficiency with business software applications, including Word, Excel, PowerPoint, Outlook, Adobe and/or Bluebeam Revu PDF Software.
- Experience with Office 365 applications for productivity and collaboration such as Teams, One Note, One Drive and SharePoint.
- Strong Excel Skills, with experience using lookup functions and analyzing data with Pivot Tables.
- Experience using Deltek Vision, Vantage Point, or Similar AEC Industry Specific ERP System preferred.
- Possess strong organizational, prioritization, and communication skills, including the ability to effectively interact with and build strong relationships with others.
- Knowledge of setting up billing terms such as applying multipliers, overhead rates for multiple states, fixed fees, taxes, and retainage to meet the client’s invoicing requirements.
- Experience with high-volume complex billing.
- Sense of urgency and ownership over work product.
Preferred experience:
- Associate degree in Business or related field is required; additional relevant certifications are a plus.
If this sounds like the role for you and you're ready to join an amazing team, please apply.
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An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
Please note: no agency representation or submissions will be recognized for this vacancy. Candidates should apply directly to this role to be considered. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.
The Company
Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms whose associates work hard every day to create a more connected future where everyone can thrive. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to an unwavering commitment to our core values of: integrity, caring, forward-thinking, creativity, inclusivity, and ownership.
