Moving I-4 Forward Document Control Specialist 1

The Opportunity

RS&H is currently seeking a Document Control Specialist 1 to join our team in the Moving I-4 Forward Program Office in Celebration, FL.

As part of the team, you’ll be coordinating and administering document management and general administrative activities. You will support the team with other day-to-day tasks related to project administration and document and records management on the project. Work with the team to establish and maintain a Project Management Information System.

Primary Functions

• Ability to analyze and solve problems related to document control, management, versioning, archiving and retrieving.
• Ability to prioritize and organize work efforts for oneself.
• Ensures compliance to departmental policies and procedures.
• Possesses interpersonal skills in dealing with multiple departments and personalities to achieve success.
• Ability to speak effectively before the client, contractors, or employees of the organization.
• Ability to understand a project delivery program in terms of potential documents and its filing requirements, specific to terminology and the stage of the project.
• Possesses competent computer skills - MS office product suite includes Excel, Word, Access, PowerPoint, Outlook, etc.
• Ability to adopt existing filing protocol process and recommends opportunities for system improvements.
• Provide document management support to internal and external stakeholders within SharePoint and other Electronic Document Management Systems.
• General administrative responsibilities within the document control function including data entry, providing training of new users, and maintaining internal process documentation.
• May take department meeting minutes.

Education/Experience

• Minimum of 2 years experience in Document Controls.
• Proficient with MS Office Suite including Word, Excel, Powerpoint and Outlook.
• Experience with engineering, architectural, and construction documents is preferred (i.e., maps, drawings, technical specifications, etc.).
• Strong communication skills and understanding of technical terminology.
• Familiar with SharePoint and other Electronic Document Management Systems/Project Management Information Systems, preferably Procore.

If this sounds like the role for you and you're ready to join an amazing team, please apply.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

Please note: no agency representation or submissions will be recognized for this vacancy. Candidates should apply directly to this role to be considered. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.

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The Team

As the largest transportation program in Florida, the Moving I-4 Forward initiative is not only poised to transform a critical corridor in the Sunshine State but to also reshape the transportation industry’s approach to delivery. Whether innovating new ways to collaborate with industry partners or investing in workforce development, Moving I-4 Forward is boldly leading the way for Florida’s transportation future. By joining our team, you too can lead the evolution of transportation.

The Company

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms whose associates work hard every day to create a more connected future where everyone can thrive. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to an unwavering commitment to our core values of: integrity, caring, forward-thinking, creativity, inclusivity, and ownership.