Administrative Assistant (Hybrid)

Russell Tobin & Associates is currently seeking an Administrative Assistant, 12 Months Contract role for one of our Fortune 500 clients, at Cupertino, CA (Hybrid). Apply today for immediate consideration.

Hourly Pay: $40 to $44 W2
Location: Cupertino, CA (Hybrid)
Duration: 12 Months Contract until Mar 2026

Summary:

• As an Administrative Assistant, you are the right hand and partner to your leaders on the Digital Experience and Merchandising Team. You play a central role, connecting teams and managing key information.
• You have the ability to see around corners, as you anticipate needs and problem solve effectively. You are organized and a strategic thinker that can make the right decisions that support your leader’s priorities.
• You are a team player that works collaboratively with other Administrative Assistants.
• Manage assigned leader’s management systems, consisting of highly complex calendars that often require frequent rescheduling.
• Coordinate travel arrangements, visa requirements and expense reporting with precision.
• Oversee and coordinate managed meeting rooms.
• Support employee engagement initiatives in partnership with local Admins and ASO Business Planning.
• Support Senior Director’s additional administrative tasks as needed.
• Manage offsite and meeting logistics to optimize team efficiency..
• Track offsite and key meeting dates — working closely with ASO Business Planning to align resources as needed
• Assist with meal or refreshment coordination when leaders are unable to step away

Minimum Qualifications:

• Experience providing high-level administrative support to executives in a dynamic, fast-paced environment.
• Strong written and verbal communication skills with extraordinary attention to detail.
• 5 years experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management.

Preferred Qualifications:

• Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships.
• Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity.
• Experience tackling ambiguous challenges with curiosity and creative problem solving skills.
• Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure.
• Experience working effectively in a highly matrixed organization across time zones.
• Strong negotiation and interpersonal skills.
• Passion for building team culture and fostering a positive, productive work environment.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.