Accounting Assistant

JOB DESCRIPTION: ACCOUNTING ASSISTANT– HOME AND AWAY MINISTRIES INC. D.B.A. Ruby’s Pantry

SUMMARY OF FAITH: Because we are a Christian faith-based ministry, it is vital that all employees are believers in our Lord Jesus Christ and have a profession of a personal relationship with Him OR are open to the pursuit of a relationship with Him.

Department: Main Office North Branch

Classification: Hourly, part-time position

Job Relationships: Supervised by the Executive Director.

Wage: Starting wage is based upon experience.

GENERAL SUMMARY OF POSITION:

The Accounting Assistant performs daily accounting tasks that will support our organization. Accounting Assistant responsibilities include managing bills and invoices, expense reports and reimbursements, entering financial transactions into our QuickBooks online database and reconciling bank statements. Ultimately, you will help our accounting department run smoothly, ensuring transparency and efficiency in all transactions.

ACCOUNTING ASSISTANT RESPONSIBILITIES:

• Accounts payables: entering invoices, scanning, uploading attachments into QBO.
• Reconcile bills/invoices/bank statements and identify discrepancies
• Pay bills online
• Accounts receivables
• Process reimbursement forms
• Manage bill paying calendar
• Meet with Executive Director weekly to discuss finances
• Prepare bank deposits and bring to banks, scan all supporting documents
• Enter financial transactions into QuickBooks database
• Maintain digital and physical financial records
• Issue invoices
• Review and file payroll documents
• File WI sales tax monthly
• Participate in annual audits
• Assist with 1099’s
• Answer phone calls from employees, vendors and overflow guest service line
• Other duties as assigned

Qualifications:

· high school diploma or equivalent

• Work experience as an Accounting Assistant or Accounting Clerk
• Knowledge of basic bookkeeping procedures
• Familiarity with finance regulations
• Good math skills and the ability to spot numerical errors
• Hands-on experience with MS Excel and accounting software (e.g. QuickBooks)
• Organization skills

· effective communication and customer service skills

• Ability to handle sensitive, confidential information

MENTAL & PHYSICAL REQUIREMENTS:

Reasoning:

· Self-managing skills a must

· Follow verbal instructions and carry out assigned tasks

· Skill in prioritizing, planning, and organizing time and resources affectively

Mathematical:

· Addition, subtraction, count, copy figures, record documentation.

Language:

· Able to speak, hear, and comprehend the English language

· Read, write, and communicate orally in the English language effectively

Physical – must be able to sustain a full 8-hour day of:

· minimal to heavy lifting at times, bending, squatting, twisting, overhead reaching, standing, and walking

· Ability to work with/around cleaning chemicals

· able to perform medium lifting (frequently lift 0-25 lbs. and occasionally lift up to 50 lbs. or up to 75 pounds with assistance.)

· able to perform the following physical activities:

Standing bending/stooping reaching about shoulder level

Squatting pushing/pulling crouching

Sitting lifting/carrying grasping/repetitive motion

Talking hearing kneeling

Walking hands and knees

ACCOUNTABLE TO:

• report directly to Executive Director

OTHER CONSIDERATIONS:

The job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees may be required to follow any other job-related instructions and to perform any job-related duties requested by the Executive Director.

Job Type: Part-time

Pay: From $18.00 per hour

Physical setting:

• Office

Experience:

• QuickBooks Online: 1 year (Required)

Ability to Relocate:

• North Branch, MN 55056: Relocate before starting work (Required)

Work Location: In person

Salary : $18