What are the responsibilities and job description for the Property Administrator, Commercial Property Management position at Rudin Management Company, Inc.?
The Company
Founded in 1925, Rudin is a multigenerational, family-owned company that develops, owns, and manages a portfolio of sustainable, diversified, best in class real estate assets and investments that create value for the communities where they exist.
Led by the third and fourth generations of the Rudin family, Rudin controls one of the largest privately owned real estate portfolios in New York City overseeing daily operations of 32 properties, including 15 commercial office buildings totaling 10.1 million square feet and 17 multifamily properties containing 4.7 million square feet. The company maintains a long-term approach to developing, managing, and maintaining timeless developments within the city of New York and is committed to reinvesting in and enhancing its properties.
Rudin prides itself on a high level of customer service to its tenants and residents, a corporate culture respectful and supportive of its employees, a commitment to Diversity, Equity, Inclusion and Access, and its sterling reputation as a corporate citizen within the City. The Rudin family has a long tradition of service and philanthropy in New York City.
For more information on Rudin and its portfolio, visit www.rudin.com.
The Position
Rudin seeks to hire a highly motivated, dynamic individual to join the company as Property Administrator. This role will perform the administrative functions of the assigned building(s) and report to the Property Manager(s).
Responsibilities:
- Provide administrative support to Property Manager(s); including, but not limited to clerical duties, phone support, generating reports scheduling/coordinating meetings, filing and distribution of correspondence
- Process tenant requests/complaints, dispatch Maintenance/Engineering staff accordingly
- Assist tenants with Building ID Cards and passes
- Assist contractors and tenants with insurance / COI compliance
- Monitor and maintain work order system and prepare monthly status reports
- Assist the Property Manager(s) with monthly/quarterly reports, invoices, building and policy compliance, lease administration, and annual budget preparation
- Maintaining filing system, including contracts, insurance certificates, tenant alteration, purchase records, code compliance files
- Assist the Property Manager(s) in the administration of the Building Emergency Action Plan
Requirements:
- Administrative experience is a plus
- Highschool diploma/GED equivalent; Bachelor's Degree is a plus
- Proficient in Microsoft Office Suite; Outlook, Word, Excel
- Strong organization and multitasking abilities
- Punctual and reliable, with excellent verbal and written communication skills
- Must use sound judgment, show discretion, and maintain confidentiality
- Detail oriented and extremely organized with an ability to multi-task
- Ability to work independently and show initiative
- Must be a team player with excellent interpersonal skills
Total Compensation:
- The base salary range* for this position is $60,000 - $70,000 per year
- This position is eligible for a discretionary bonus
- We also offer excellent Benefits and Perks to our employees, including full company paid health and dental, vision, 401k, pension, housing and parking discounts, and wellness programs
All offered benefits are subject to the terms/conditions of the benefits plans
*Salary may vary based on work experience, market conditions, and qualifications/training
Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, age, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $60,000 - $70,000