Office Admin Assistant

Rugby Manufacturing is looking for an Office Admin Assistant. Starting wage is between $18.00 and $20.00 depending on experience. Rugby is North America's leading designer and manufacturer of Class 3-5 dump truck bodies, landscape bodies, platform bodies, truck and trailer hoists, related truck equipment and accessories.

Job Summary:

• Perform standard office duties involving record keeping, scanning of documents
• Maintain MS excel files for various reporting
• Assisting the Sales team with the following:
  • Researching questions regarding order status, lead times, pricing
  • Completing accurate estimates/quotes in a timely manner
  • Enter customer orders accurately, verifying pricing and scheduling on the date requested by the distributor
  • Contacting potential and current customers regarding products and promotions
• Cross train in the Shipping Department to assist with incoming and outgoing loads when needed
• Assisting the Warranty Department with the following:
  • Handle warranty claims as directed by the Warranty Manager
  • Tracking warranty claims
  • Filing and scanning closed claims
  • Scanning production quality sheets as needed
• Other duties as assigned that will impact the departments and Rugby Mfg.

Tools Used: Computer, MS Office software and related business system software, printers, copier, calculator, and telephone

Environment: Office environment, occasional production floor to familiarize with products

Job Requirements:

• Two years of computer and office experience or education in a related field
• Clear and precis oral and written communication skills
• Ability to deal effectively and professionally by phone with customers promoting positive company image using strong communication/presentation skills
• Ability to embrace continuous improvement to question and evaluate systems/procedures for the most efficient uses, better communications, and process improvement on an ongoing basis.
• Exceptional interpersonal skills
• Strong reasoning and independent decision-making skills
• High energy and enthusiasm – not easily discouraged
• Proficiency in computer applications (Microsoft Office)
• Detail oriented, highly organized, and able to remain focused in all environments
• Ability to attend and participate in required company meetings
• Must be a team player that maintains high integrity and works with others to meet company goals

ABOUT US:

Rugby a Subsidiary of Federal Signal Corporation is located in Rugby, North Dakota.

Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com.

The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at 701-350-3298. All other applications must be submitted online.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)