Accounting and Administrative Assistant

Job Title: Accounting and Administrative Assistant

The Accounting and Administrative Assistant supports the operation of the accounting office by performing a variety of accounting and administrative tasks. 

This is a full-time position. Typical working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. although flexibility in hours is sometimes required.

Duties / Responsibilities:

• Enter and code invoices in the accounting software
• Reconciles credit card statements.
• Maintains an organized filing system for project folders, outstanding and paid invoices, tax and other obligations.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Receives and sends correspondence and packages.
• Orders office supplies 
• Performs other related duties as assigned.

Education and Experience:

• Associate or bachelor’s degree in accounting or related field desired.
• Minimum of 2 years experience in clerical operations preferred.
• A Notary Public registration a plus
• Experience working in construction back-office operations desirable.

Knowledge, Competencies, Skills, and Abilities:

• Understanding of basic principles of finance, accounting, and bookkeeping
• Proficient in Microsoft Office Suite or related software.
• Excellent  time management skills and detail orientation
• Elementary understanding of construction-specific payment application procedures and cost coding is a plus
• Ability to maintain confidentiality of company and partner information.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Spanish spoken and written is a plus.

Classification:

Exempt / Salaried

Salary range: $50,000- $65,000/ year depending on experience.

Benefits:

• Health Care Plan (Medical, Dental, and Vision)
• 401(k) Plan
• Vacation, sick and personal time available

Work Authorization/Clearance:

Offers of employment are contingent upon satisfactorily passing the pre-hire background screening and will consider reference checks, behavioral interview results, and/or pre-hire tests or profiles.

Equal Employment Opportunity (EEO):

Rugo Stone LLC provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, race, religion or creed, sex, sexual orientation, gender identity, genetic information, marital status, veteran status, or any other characteristic protected by federal, state or local law. In addition, Rugo Stone will provide reasonable accommodations for qualified individuals with disabilities.