What are the responsibilities and job description for the Project Coordinator - Accounts position at Runbeck Election Services?
Description :
Job Title : Account Coordinator
FLSA Status : EXEMPT
Location : Phoenix, AZ
Salary : $50,000-$60,000 Benefits
About Us :
Runbeck Election Services, Inc. has been an active participant in the growth and modernization of the electoral process over the last 50 years. From supporting a few Arizona counties to now offering tailored electoral services for over 100 counties, our trailblazing mindset has enabled us to comprehensively support democracy across the United States.
Our 163,000 sq. ft. Phoenix, Arizona-based hub is the epicenter of our company's expertise and innovation where our dedicated team ensures every aspect of our technology and services is perfected. While our headquarters are based in Arizona, our team is strategically spread out across the country to actively support our election partners.
Summary :
The Account Coordinator will oversee the planning, execution, and tracking of projects, while managing the communication between clients and internal teams. This role involves coordinating project timelines, ensuring client requirements are met, and overseeing all aspects of the project from client artwork approvals to final delivery. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple projects while meeting deadlines.
Responsibilities (Included but not Limited To) :
- Manage project timelines, ensuring milestones are met
- Coordinate with clients to collect artwork, secure approvals, and manage the timely delivery of all finished goods
- Facilitate communication ensuring all client expectations are met
- Organize project-related materials in designated folders for easy access and reference
- Coordinate with the clients all mailing logistics
- Manage client communication for all data requirements regarding mailing, including invalid records, data files, and pull lists
- Review invoice documentation for accuracy before submission to clients
- Schedule and facilitate meetings, calls, and follow-ups with clients and / or internal teams
- Conduct postmortem reviews with clients to assess project outcomes and identify opportunities for improvement
- Educate clients on best practices for print production, mailing logistics, and data preparation
- Participate in sales calls or demonstrations to provide technical insights on production capabilities
- Assist with onboarding new clients, ensuring they understand production processes and requirements
- Maintain and strengthen ongoing client relationships through regular communication and support
- Travel for client visits or industry conferences to build relationships, stay informed on industry trends, and ensure client satisfaction
Requirements :
Critical Competencies :
Customer Service Excellence Accountability
Passion for Results Integrity
Development Job Knowledge
Safety Adaptability / Flexibility
Quality
Preferred Qualifications :
Additional Information :
We are proud to offer a robust benefits package well-suited to our rockstar team of election heroes!
Work Authorization :
Please apply at the Runbeck Job Board
Compensation details : 50000-60000 Yearly Salary
PIc3699be7fa50-31181-36329753
Salary : $50,000 - $60,000
