Office Coordinator

Runnymede Corporation is seeking a responsible part-time Office Coordinator to handle various administrative and clerical tasks. Responsibilities include offering support to the receptionist, leasing administrator, office administrator, as well as interacting with important internal and external contacts at all levels within the organization. This role also involves assisting with daily office needs and managing general administrative activities through strong oral and written communication skills, along with performing tasks such as record keeping, coordinating meetings and conferences, obtaining supplies, organizing direct mailings, and contributing to special projects.

Essential Functions:

• This position will work Monday – Friday from 10:00 AM to 2:00 PM or as needed when the receptionist is not available.
• Backup to the receptionist for the front desk area to include:
• Greeting visitors both internal and external in the utmost professional manner, determines nature of business, and announces visitors to appropriate personnel in a friendly and professional manner
• Coordinating boardroom meeting schedules and calendar for outside groups, logistics, materials, and agendas, this also includes ordering lunches for Board meetings when necessary.
• Managing all incoming and outgoing packages/mail/shipments and distribute accordingly.
• Backup to the work order process
• Check supply inventory and order on a weekly basis for office and break room
• Maintain a clean and organized office environment including the Kitchen, break room, and supply room
• Maintain and track all checks received for AP
• Assist as needed with Teams and Zoom conferencing setup, support, and training. * Ad-Hoc requests from the accounting/operations/owners/executive team

Experience, Knowledge, and Skill Requirements:

• Two (2) years of experience as an Administrative Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in Strong computer skills, experience with Microsoft Office including Word, Excel, Outlook, Adobe, and intranet/internet.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task. * Solid interpersonal skills.

Physical Demands & Work Environment:

• General office setting, typically the employee may sit continuously to perform the work, usually at a computer terminal – with short breaks or lunch period. However, there may be some bending/stooping, reaching above shoulder level, walking; standing; carrying of light items such as papers, books or packages of up to 35 pounds.

Job Type: Part-time

Expected hours: 20 per week

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: In person