Executive Receptionist

Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you!

JOIN OUR TEAM                 

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. Our commitment to serve our customers and win their loyalty has seen us expand to 15 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Ontario, Anaheim Hills, and Loma Linda. With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 12 extraordinary brands of the most sought after luxury cars.

Rusnak Auto Group is seeking an Executive Receptionist. This is a great opportunity to take your automotive career to the next level. In this position, you will contribute to the success of Rusnak Group by providing high level administrative services for the executive office.

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

WHAT WE OFFER

• Professional development and opportunities to grow within a well-respected company
• Competitive Pay
• Health Insurance Coverage (medical, dental, vision, and life)
• Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Flexible Spending Account
• Paid Time-Off (vacation pay, sick pay, holiday pay)
• Parental Leave
• Employee Perks (sports games, theme parks, etc.)
• Employee Referral Bonus Program

*Compensation will be based on experience and skill level.

*To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital grade cleaning products and increased cleaning frequency. 

Responsibilities

KRA:  Efficiently and Effectively Provide Key Administrative Services to Executive Office:

• Maintains a professional and polished appearance and work area at all times.
• Maintains confidentiality of business conversations, correspondence, reports, and records as appropriate.
• Answers telephones and takes messages for executive personnel as assigned.
• Handles tasks that need immediate attention as directed by PRM Executive Office Manager.
• Prepares correspondence, forms, vendor reports, and other documents as assigned.
• Sorts, opens, and routes incoming mail and prepares outgoing mail for delivery to the post office.
• Operates and arranges for the maintenance of office equipment such as fax machines, typewriters, computers, and copiers.
• Assists with proper handling of incoming requests, scanning pertinent client/vehicle information and producing documents and records to Counsel for review before releasing to vehicle manufacturers per request.
• Assists with special projects as assigned by PRM Executive Office Manager and/or Executive Officers.
• Maintains up to date forms and acts as a custodian of “Certificate of Insurance” forms for all vendors across the group.
• Monitor executive parking space to ensure executives and corporate guests has a parking spot at all times.
• Coordinate with Porters to ensure car washes and fueling of executive automobiles.
• Assist other departments as assigned by PRM Executive Office Manager.
• Provide occasional assistance in travel arrangements for executive personnel and help maintain itinerary records.
• Prioritize tasks and projects efficiently to ensure tasks that need immediate attention are completed.
• Prepare conference rooms and coordinate meal/refreshments as necessary for executive/board meetings.
• Assist with the collection and distribution of customer/legal/manufacturer requests such as scanning and printing.
• Provide support to administrative corporate staff.

KRA:  Efficiently and Effectively Provide a Welcoming and Accommodating Executive Reception Area:

• Maintains a neat work and reception area; ensuring it is an accommodating, welcoming and professional environment for corporate guests.
• Maintains all publications at the reception area to be current and accurate.
• Serves as an executive host to guests; offers to make guests comfortable by providing beverages, directions, writing stationary or any materials as needed
• Finds the appropriate space needed for corporate guests’ intended visit.
• Field all vendors without appointments by seating them and contacting the requested executive to assess if they can take the visit; if not, politely dismiss the vendors while taking down their contact information and message to forward

Qualifications

• Desired: Minimum of 3 years in position of Executive Receptionist or similar positions for C-level executives.
• Required: H.S. Diploma/GED/ or Equivalent
• Excellent interpersonal and customer service skills; at least 2 retail related experience.
• Strong verbal and written communication skills (Bi-lingual in English and Spanish or other language is an asset in this position).
• At least eighteen (18) years of age.
• Required: Current California Driver License with satisfactory Department of Motor Vehicle driving record.

Degree/Diploma