What are the responsibilities and job description for the AP Specialist - Construction position at Russo Development LLC?
Description
Experience. Reputation. Excellence. Longevity. These are the hallmarks of Russo Development LLC. We are one of the most active, privately held developers of industrial, data center, residential, and mixed-use projects in northern New Jersey.
Over the past 50 years we have developed more than eight million square feet of premier commercial space, delivered approximately 5400 luxury apartment units, completed more than 60 industrial projects and have become one of the largest owners of data center space in the New York metropolitan area. Now in our second generation of leadership, our privately-owned firm continues to surpass the needs of our tenants and residents and partners as one of the most successful niche development companies in the marketplace. After years of growth and success Russo Property Management LLC was established in 2017 to provide the highest quality residential and commercial management services at all properties owned or under development.
If you are looking to join company that offers an EXCELLENT salary and benefits package, opportunity for career growth and a true people first culture, then Russo Development / Property Management may be for you!
We are seeking an enthusiastic and dedicated team player that has the ability to thrive in a fast-paced environment. The AP Specialist - Construction will be responsible for ensuring prompt and accurate payment to vendors within the contracted terms.
This position will be based out of our corporate office in Carlstadt, NJ.
Position Responsibilities:
- Review, verify and process invoices and employee expenses in compliance with financial policies and procedures.
- Record invoice expenses against commitments, allocating expenses on a line-by-line basis and tracking total costs against total commitments.
- Process contract change orders and revise analysis of costs incurred versus contracted costs to reflect the contract change order.
- Work closely with Construction departments to track and record change orders and related invoices.
- Record management company transactions and allocate the expenses to projects.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Monitor Procore for invoices that need to be processed and work with Construction team to ensure that invoices are being processed in a timely manner.
- Run job cost reports each month for all development projects.
- Responsible for preparing and processing Bill4Time payments each month.
- Generate reports detailing accounts payable status.
- Scan and save COIs received plus request missing COIs from commercial property tenants.
- Serve as primary backup for processing payables in Sage Intacct, including processing payments in AP Optimizer and printing and mailing checks.
- Primary contact for communicating required ACH payments to Controller and CFO.
Requirements
- HS/GED required, Associates degree preferred
- 10 years’ experience processing accounts payable. Experience paying invoices against contract commitments preferred.
- Experience with Microsoft Office products. Experience with Timberscan, Sage Intaact and Procore preferred.
- Customer service first attitude
- Professional, courteous, and friendly demeanor
- Proactive self-starter and team-player
- Ability to communicate clearly with staff.
EOE/M/F/D/V
**NO RECRUITER SOLICIATION**
