HR Administration Coordinator

HR Coordinator Job Description

Primary Objective:

The HR Coordinator is responsible for maintaining efficient human resource processes and paperwork, ensuring employees adhere to best practices and company policies. This role is pivotal in fostering a positive work environment and supporting the overall operations of Rytech Restoration of the Midlands.

Reports to:

COO / CFO

HR Responsibilities:

• Timekeeping Management: Process and manage timecards through Isolved.
• Absence Documentation: Handle call-out paperwork, including doctors' excuses for absences longer than 2 days, and ensure time-off sheets are completed for any period of absence (Operations Coordinator as backup).
• Benefits Administration: Oversee employee benefits management.
• Employee Relations: Conduct write-ups, counseling, terminations, and performance reviews.
• Workers Compensation: Manage claims and follow-up procedures.
• Incident Management: Address vehicle/driving incidents.
• Record Keeping: Maintain and file employee HR folders.
• Meeting Participation: Attend morning meetings as needed.
• Onboarding: Welcome new employees and assist with orientation.
• Uniform Coordination: Order and distribute uniforms and other clothing.
• Equipment Management: Sign out equipment for new employees.
• Debit Card Distribution: Check out “floater” debit cards to employees as needed.
• Document Digitization: Lead the digitization of office records (new project in development).
• HR Documentation: Manage various HR documents, letters, forms, and file management documents.

General Office Duties:

• Shirt Management: Handle shirt ordering, embroidery, and screen printing, including dropping off and picking up.
• Office Organization: Restock bathrooms with soap, toilet paper, copier paper, etc., and maintain office supplies and decor.
• Security Oversight: Operate and review security cameras and alarm systems.
• Access Management: Manage keys and building/office access.
• Maintenance Coordination: Oversee office equipment and building maintenance.
• Petty Cash Management: Maintain petty cash.
• Receipt Management: Review and file receipts for all Midlands debit cards by employee.
• Accounts Payable: File accounts payable documents.
• Business License Support: Assist with business license applications and renewals.
• UPS Coordination: Assist with iTel samples to UPS (backup to Operations Coordinator).
• Executive Assistance: Support senior executive management with projects and administrative needs.

Vehicle Duties:

• Maintenance Records: Maintain vehicle maintenance records.
• Registration Management: Obtain vehicle tags, registration, etc., and maintain a spreadsheet with data.
• Insurance Management: Maintain insurance cards.
• Fuel Card Management: Manage fuel cards.

Required Qualifications:

• Education: Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
• Experience: Previous experience in an HR role, preferably as an HR Coordinator or similar position.
• Technical Skills: Proficiency in HR software (e.g., Isolved) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Communication Skills: Excellent verbal and written communication skills.
• Interpersonal Skills: Strong ability to handle employee relations and conflict resolution.
• Organizational Skills: Exceptional multitasking, attention to detail, and time management skills.
• Problem-Solving Skills: Analytical thinking and adaptability to changing situations.
• Confidentiality: Ability to maintain confidentiality of sensitive information.

Technical Skills:

• HR Software Proficiency: Experience with HR management systems like Isolved.
• Timekeeping and Payroll: Knowledge of timecard processing and payroll management.
• Benefits Administration: Understanding of employee benefits management.
• Document Management: Ability to digitize and manage HR documents and records.

Interpersonal Skills:

• Communication: Strong verbal and written communication skills.
• Conflict Resolution: Ability to handle employee disputes and disciplinary actions.
• Customer Service: Providing support and assistance to employees.

Organizational Skills:

• Multitasking: Ability to manage multiple tasks and priorities simultaneously.
• Attention to Detail: Ensuring accuracy in paperwork and records.
• Time Management: Efficiently managing time to meet deadlines.

Administrative Skills:

• Office Management: Handling general office duties and maintenance.
• Record Keeping: Maintaining accurate records for vehicles, insurance, and other administrative tasks.
• Project Management: Coordinating projects like office digitization.

Problem-Solving Skills:

• Analytical Thinking: Ability to analyze situations and make informed decisions.
• Adaptability: Being flexible and adaptable to changing situations and needs.

Technical Proficiency:

• Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Security Systems: Knowledge of operating and reviewing security cameras and alarm systems.

Other Skills:

• Team Collaboration: Working effectively with other departments and team members.
• Confidentiality: Maintaining confidentiality of sensitive information.

Rytech of the Midlands is currently seeking a dedicated and detail-oriented HR Coordinator to join our team. If you are passionate about human resources and meet the qualifications listed above, we encourage you to apply. Become a vital part of our team and help us continue to make a positive impact in our community.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Application Question(s):

• How have you managed timecard processing and payroll in your previous roles?
• How proficient are you with Microsoft Office Suite (Word, Excel, PowerPoint)?
• Do you have experience operating and reviewing security cameras and alarm systems?
• Have you prepared HR reports for senior management? What types of reports have you written, and what information did you include?

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 5 years (Required)

Ability to Commute:

• Columbia, SC 29203 (Required)

Ability to Relocate:

• Columbia, SC 29203: Relocate before starting work (Required)

Work Location: In person