HR Administrative Assistant

SEH America is located in Vancouver, Washington. It is one of 13 Shin-Etsu Handotai Group (SEH) facilities located around the world. SEH is the world-leader in the manufacturing of silicon wafers for the semiconductor industry. At SEH America, our philosophy and success rest upon our commitment to excellence, quality of service and product to our customers, and a safe working environment for our employees.

Human Resources Administrative Assistant

Open due to promotion!

JOB DUTIES   

• Set up new hires (SEH-A direct hire, Contingent employee, and contractor) for on-boarding: includes assigning badge numbers and payroll file numbers (for direct hires), enrolling new employees for safety training, requesting computer and system access, and creating profiles in multiple company systems and databases.
• Provide administrative support to the VP of Operations.  Includes managing Outlook calendar, scheduling meetings, taking meeting minutes, processing expense reports, collecting and distributing newspaper, and preparing correspondence letters and memos.
• Process employee/contractor information changes in multiple company systems and databases.
• Prepare SEH-A employee termination packets, conduct exit interviews, process terminations in HRIS, communicate terminations to Security and management.
• Process contingent employee/contractor terminations in multiple company systems and databases. Communicate terminations to Security and management.
• Create, update, and distribute various confidential reports.
• Coordinate immigration processes between management, expatriate employees, vendors, and legal counsel.
• Prepare, route, and track various forms and invoices for approval and payment.
• Maintain and order department supplies and office equipment. 
• Distribute employee communications including emails and mass mailings.
• Order flowers for employee special occasions.
• Coordinate and arrange meals for various employee functions.
• Organize employee recognition programs and events.  
• Greet and advise employees entering HR Department.  Assist with basic questions, provide forms, and refer to appropriate HR staff.   
• Maintain employee files: create files for new hires and prepare files for storage.
• File documents for current, terminated, and retired employees. 
• Assist with screening incoming calls from outside the company and routing to appropriate employee/department. 
• Assemble new hire and benefit packets for new employee orientation.
• Audit payroll data entries.
• Track performance review completion, disciplinary actions, non-disclosure agreements, and contractor policy acknowledgements. 
• Manage vending machine, coffee and water delivery service requests.
• Assist other HR team members with various tasks as needed.
• Work on special projects requiring research and compilation of data.
• Other duties/projects as assigned.  

MINIMUM REQUIREMENTS    

• Excellent organization and planning skills are essential for success. Acute attention to detail.
• Minimum of two years of experience performing administrative job duties including database management, correspondence, and report generation.   
• High level of discretion working with highly confidential and/or proprietary information.  Able to maintain confidentiality regarding employees and SEH business matters (both internally and outside the workplace).   
• Experience creating and editing letters, memos, e-mails, presentations in English with correct grammar and punctuation.  Able to create multiple documents and mailings using mail merge.   
• Must be resourceful and comfortable collecting information from internal and external contacts.  Capable of making common sense decisions using available information.  
• Strong telephone and interpersonal communication skills.  Able to communicate information clearly and accurately to internal staff and external contacts.   
• Able to remain calm and professional in occasionally difficult situations and / or with difficult people.  Must effectively interact with all levels of company personnel.  
• Must be well-versed in Microsoft Office Products such as Outlook, Word, Excel, and PowerPoint.
• Experience learning new computer software and systems is essential.  
• Able to retain substantial knowledge of company policies and procedures. 

PREFERRED KNOWLEDGE / SKILLS / EXPERIENCE    

• Prefer human resources and / or legal administrative assistant experience.   
• Experience working with various outside vendors and contractors.  
• Experience using ADP Workforce Now.   
• Experience with MS SharePoint.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS   

Must be able to read, comprehend, execute, and communicate complex instructions and procedures. Requires an ability to work on a computer for extended periods of time. Frequent sitting for long intervals. Close vision (<2 feet) required. Frequently lifts up to 5 lbs., occasionally lifts up to 25 pounds. Walks and climbs stairs on an occasional basis. Normal twisting, stretching, lifting associated with a standard office environment. A high degree of safety consciousness is required for all positions at SEH America. 

SEH AMERICA BENEFITS

We are committed to employee health and wellness and believe it plays a factor in our success.  The SEH America benefit package is considered one of the most generous plans in the region based on coverage and employee cost.  SEH America is pleased to offer the following benefits, services, and perks:

Health Benefits for You and Eligible Family Members

• Medical (2 plan options with prescription drug program included) - Massage therapy, acupuncture, & naturopathy included in plan
• Dental (2 plan options)
• Vision (automatic election with medical and dental enrollment)

Paid Time-Off Benefits

• Vacation (equivalent to 80 hours first year) & Vacation Savings Account
• Sick pay (80 hrs sick pay with rollover & payout)
• 9 Paid Holidays
• Company leave programs including Short Term Medical Leave (up to 24 weeks – based on length of service) & Long Term Disability
• Bereavement Leave (up to 3 days), Jury or Witness Leave, SEH-A Military Leave Program

Other Company Provided Benefits

• 401(k) Plan- Company match plus additional employer contribution
• Flexible Spending Accounts – Health Care & Dependent Care
• Employee Basic Life Insurance- Option to purchase supplemental & dependent life insurance
• Voluntary AD&D Insurance (for employee & family)
• Company provided Long Term Care Insurance – Option to purchase additional employee and spouse coverage

Services & Perks

• Education Assistance- Paid directly to school
• Employee Assistance Program
• Subsidized Childcare
• On-Site Café (cost subsidized by company)
• Community Garden
• On-Site Fitness Center (no cost & open 24/7)
• EV Charging Spots
• Multiple Award Programs & Employee Appreciation Events
• Diverse Employee Population
• Numerous Growth Opportunities & Career Paths

SEH America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to military and veteran status, race, color, national origin, ancestry, age, religion, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, gender, gender expression, gender identity, sexual orientation or any other protected characteristic under applicable law.  We are a drug free workplace and follow state of Washington standards of what are considered prohibited drugs. Offers of employment are contingent on a pre-employment drug screen and criminal background check.  SEH-A participates in E-Verify.