What are the responsibilities and job description for the Payroll and Benefits Administrator position at SafeHaven of Tarrant County?
Are you interested in pursuing meaningful work? Are you interested in ending intimate partner violence in Tarrant County? SafeHaven is Tarrant County’s only state-designated family violence program – this means we have the honor of working alongside domestic violence victims to keep them safe and simultaneously do our part in holding offenders accountable. We offer flexible work-life balance and an opportunity to change the community – and the world. We are excited to welcome new staff into our family and to work on this critical, life-saving mission together.
SafeHaven is seeking a Payroll and Benefits Administrator.
The Payroll and Benefits Administrator plays a crucial role in managing payroll processes, benefits administration, and grant billing support. This position ensures accurate and timely payroll processing, and employee benefit management, and provides critical financial support to the Finance Department. The ideal candidate will possess strong attention to detail, excellent customer service skills and a deep commitment to the mission of ending domestic violence.
SafeHaven values employees who are in line with the culture of the agency, including those who are curious, trustworthy, open communicators, flexible, and willing to be held accountable. Working in the domestic violence field can be hard – but we can do hard things.
Essential duties and responsibilities:
Payroll Administration:
- Enter, maintain, and process information in the payroll system.
- Process bi-weekly payroll for 150 employees, including compensation and deductions for all employees.
- Issue or reissue physical or replacement checks or direct deposits in the event of payroll errors or final discharge.
- Process bi-weekly 403(b) contributions and upload them to the 403(b) provider within required timelines.
- Maintain accurate payroll updates, including new hires, terminations, and changes to pay rates or distributions.
- Implement and maintain payroll processing systems to guarantee timely and precise payroll transactions.
- Perform annual filings, such as EEO-1 reporting, Section 125 filings, and any other applicable reports required by regulatory agencies.
- Track and manage payroll files to ensure they are up-to-date and compliant with regulations.
- Maintain and set up garnishment/withholding orders as required by legal or contractual obligations.
Grant Billing Support:
- Maintain the Employee by Grant Chart, ensuring accurate tracking of employee time and grant allocations.
- Assist in the preparation of grant billings, ensuring accuracy and timeliness.
- Support the development of program budgets for grant applications, contributing financial insights to support the funding process.
Benefits Administration:
- Support the benefits enrollment process, ensuring employee eligibility is maintained in the benefits system and updating benefits data as needed.
- Administer employee benefits plans post-enrollment, ensuring accurate processing and communication with employees.
- Administer COBRA for group health plans and ensure compliance with all relevant regulations.
- Approve monthly insurance invoices and reconcile them with employee withholding records.
General Financial Support:
- Assist the EVP of Finance in the monthly closing of financial records, including reconciliations, spreadsheets, journal entries, and financial reports as assigned.
- Assist the EVP of Finance with the preparation of the annual budget, ensuring accurate data entry and report generation.
- Assist with the preparation of schedules required by external auditors and provide relevant documentation as needed.
The specific qualifications for this role are:
- Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred
- At least three years of related work experience in payroll or benefit administration, preferably in a non-profit setting.
- Knowledge in payroll systems and related software
- Experience in retirement plan administration, including 403(b) and other employee benefit programs.
- Strong attention to detail, with the ability to maintain accuracy in payroll data and financial records.
- Excellent organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Excel, Word)
- Excellent written, editing and verbal communication skills with the demonstrated ability to use diplomacy and tact when communicating with all stakeholders.
- Current Driver’s License Required. Must provide proof of automobile liability insurance.
Please include salary requirements in your cover letter.
Safehaven offers competitive salaries. Compensation is commensurate with experience, education, and other qualifications.
Competitive benefits package offered; SafeHaven is an Equal Opportunity Employer (see website for EOE statement.
