Enrollment Coordinator

Enrollment Coordinator

Conveniently located in Morris County with easy access to Routes 287, 280, 80, 10, 24, and the Convent Station train station, Saint Elizabeth University which was established in 1899 by the Sisters of Charity of Saint Elizabeth resides on 150 acres of picturesque rolling hills and lush woodlands. The University offers a quality education in the Catholic tradition with a firm foundation in the liberal arts and serves a diverse population, including the needs of women, students of color, those who lack adequate financial resources, and those who would benefit from a nurturing, supportive collegiate environment. 

Diversity and Inclusion Statement:

Founded by the Sisters of Charity in 1899, Saint Elizabeth University (SEU) is a community of learning in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures. SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention.

SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental and physical health.

Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases.

Under the supervision of the Associate Vice President for Enrollment Management and Student Affairs, the Enrollment Coordinator serves as the secondary contact for veteran students, their families, school counselors, and other individuals or organizations involved in the college selection process. This position is responsible for educating the community and educational partners about Saint Elizabeth University and Veterans’ Benefits at our institution. The Enrollment Coordinator is responsible for maintaining accurate data in the student information database, SLATE CRM, and assisting with the communication flow to prospective students.  This position also supports the recruitment team by covering recruitment events when time conflicts exist and assists with special programs and projects as needed. This position also includes evening and weekend hours. The incumbent must possess a strategic and curious mind with an ability to communicate and create interest in the University with prospective students. This professional must be enthusiastic, people-oriented, and enjoy working with high school, transfer, graduate, and adult students. The ideal employee will have excellent organizational and communication skills—to address the needs of the Office of Admissions and the Enrollment Management and Student Affairs Division.

Essential Duties and Responsibilities

Office of Admission Functions:

• Prepares source data (inquiries, applications and documents) for computer entry by compiling and sorting information; establishing entry priorities.  This includes both hard documents and electronic retrieval of source data.
• Processes documents/data by reviewing for deficiencies; and resolving discrepancies by using standard procedures or admission staff members for resolution.
• Assist with general application processing & maintenance of recruitment materials.
• Maintains data entry requirements and operations by following data program techniques and procedures and working with administrative computing to facilitate resolution.
• Generates and processes personal correspondence & emails as well as generate mailings and emails.
• Assist in the development of new procedures and programming changes to improve the efficiency of data management including testing and upgrades to administrative system.
• Assist in the development and maintenance of reports to provide accurate information and data.
• Assist with all on-campus admission planning and execution.
• Assist with special programs and projects as they arise.
• Provide general clerical support as needed.
• Performs other duties as assigned relating to enrollment at the college.

School Certifying Official for VA Benefits: (Secondary Contact)

• Serves as the primary Certifying Official for all VA education benefits. Prepares individual student enrollment certification requests. Verifies the accuracy of Banner enrollment data and confirms the eligibility of each VA student certified. Input certification data into the University Database. Maintains appropriate certification records and supporting documents in accordance with VA Regulations, State Approving Agency Standards, and University policies.
• Implements controls and audit checks to protect against institutional liability. Monitors the enrollment and academic performance of each VA student to the VA in accordance with VA regulations and University policies: reports all subsequent changes of program and/or registered hours to the VA. Ensures that each VA student is pursuing a VA approved program of study; consults with faculty advisors to ensure that every course for which a veteran student is certified fulfills a degree requirement. Maintains a working relationship with other University administrative and academic offices to ensure accurate and timely reporting of student status to the VA Regional Office.
• Serves as a resource person for all VA educational information: interprets and advises all VA students regarding VA regulations governing the receipt of their VA educational benefits and programs. Researches and responds to all inquiries regarding all VA certifications; contacts the VA on behalf of the VA students to resolve and/or clarify discrepancies.
• Tracks the progress of VA students pursuing acceptance into specific degree programs; maintains written and verbal communication apprising them of the VA parameters of certification, while not accepted to a specific program.
• Coordinates timely filing of all VA, TA and VR&E documentation ensuring all paper and computer records are adequately safeguarded and properly retained and assist in the development and revision of office policies and procedures, as required.

Qualifications

• Bachelor's degree, Master’s degree preferred from an accredited college or university.
• 1 years of experience with admissions, marketing, or sales.
• Valid driver’s license from state of residency.
• Availability and willingness to work evenings and weekend hours.
• Excellent professional demeanor.
• Proficiency in using Slate, Thesis Element Student Information System (Preferred), Microsoft Office Suite, Canva, and social media platforms.
• Ability to read and comprehend technical manuals.
• Excellent listening, communication, interpersonal and relationship-building skills with the ability to communicate clearly in person and writing.
• Ability to establish and maintain effective working relationships with other employees, students, and the public.
• Ability to maintain the highest degree of confidentiality.
• Ability to work independently, completing work in a thorough and timely manner and balancing competing demands with courtesy and tact.
• Ability to provide information courteously and accurately to employees, students, and the public.
• Willingness to work in a challenging and fast paced environment.

Why Choose Saint Elizabeth University?

Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty and staff who are committed to excellence, and an attractive benefits and compensation package. 

Full-time Faculty and Staff Benefits Include:

• Employer-Subsidized Health Care Plan 
• Dental and Vision Plan 
• Health Savings and Flexible Spending Accounts 
• 403(b) Retirement Savings Plan with Employer Match 
• Group Life and Accidental Death & Dismemberment (AD&D) Insurance at No Cost
• Supplemental Insurance Available for Employee, Spouse and Dependents
• Other Voluntary Plans (Legal, Identify-Theft, Accident, Critical Care, etc.) 
• Employee Assistance Program 
• Tuition Remission for Employee, Spouse and/or Dependents
• Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600 Colleges and Universities 
• 14 Paid Holidays, as well as the Week after Christmas Off with Pay
• Paid Days Off on Fridays in the Summer Months 
• Birthday as a Paid Day Off
• Generous Vacation Policy
• New Jersey Earned Sick Leave 
• Employee Discount Program

Important to Know:

The health and safety of students, faculty and staff are a University priority. Please be advised that the University reserves the right to modify all policies and procedures related to COVID-19 based upon local conditions and emerging guidance from local, state and federal agencies.

How to Apply

• Applications should consist of a cover letter, resume, proof of certifications and three professional references with email addresses and/or telephone numbers.

• Applicants from diverse backgrounds are encouraged to apply. 
• Saint Elizabeth University is a designated minority serving undergraduate institution. 

EEO/AA Statement:

Saint Elizabeth University aspires to create a community based on the collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas - an exchange that is best when the rich diversity of our perspective, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals feel and experience an environment where they are welcome, safe, secure, and heard. As such All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compliance of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.