Human Resources Specialist

Job Description

This position is intended to describe the general nature of the work, not the specific duties. This is a responsible supervisory position that involves administering human resources policies programs and practices : including planning, organizing, developing, implementing, coordinating, and directing. Duties include formulating policies and procedures for the Human Resources Department and recommending policies and practices to senior management. Responsible for staff recruitment, retention and terminations with a primary focus on employee relations

• Develops, directs and coordinates the process of applicant recruiting, screening, interview coordination and candidate notification, ensuring compliance with policies and procedures, including practicum & internal transfers
• Coordinating new employee onboarding & orientation with determining start dates, welcome letters, UA scheduling, new user requests, preparing new employee paperwork for new employee's first day
• Watch stay interview results after the 30 and 90 day surveys and schedule follow up meetings if there is areas of concern and develop a plan with the supervisor to work through the concerns so turnover is avoided
• Assists with preparation and review of independent contractor agreements.
• Compensation Management for internal transfers and new employees such as calculating and extending offers
• Managing HRIS system for adding new employee information, updating employee information, posting positions, managing applicants and closing positions.
• Advocates for employee's needs, issues, concerns and rights. Represents administration's positions and expectations with employees.
• Develops / coordinates staff education programs to deal with matters including but not limited to hostile work environment, sexual harassment, work place diversity, multiculturalism and new supervisor.
• Provides information and counsel to administration and employees on a wide variety of HRM activities including interpretation and administration of Federal, State and Saint Francis Ministries rules, policies and procedures, layoff procedures, salary administration, disciplinary actions, annual evaluations, recruitment and placement, training, worker's compensation, and, employee benefits.
• Delivers exit interviews to employees to determine reasons behind separation.
• Is a strategic business partner.
• Completes unemployment responses and represents Saint Francis Ministries on unemployment hearings
• Assist with worker's compensation matters and consults on such matters
• Publishes periodic updates to the Handbook of Personnel Policies and Procedures. Troubleshoots procedural difficulties and employee concerns.
• Assists with updating job descriptions for all positions within the scope of the Fair Labor Standard Act (FLSA), laws and system policy.
• Serves as an Affirmative Action (AA) Officer. Develops and administers Saint Francis Ministries affirmative action, sexual harassment and related policies and programs to ensure compliance with federal, state and local regulations. Handles all matters related to the EEOC. Serves as a coordinator and consultant for mandated programs such as the ADA and FMLA.
• Coordinates ongoing review of system policies to ensure accuracy and applicability.
• Develops and recommends policies, procedures and programs to meet Saint Francis Ministries
• Annually reviews and makes recommendations to Executive Management for improvement of Agency's policies, procedures, and practices on personnel matters.
• Maintains knowledge of industry trends and employment legislation and ensures Agency's compliance.
• Provides advice and conducts research on labor relations issues, administers and monitors compliance with pertinent laws, rules, policies and procedures which apply to labor relations and HR Management.
• Ensures employee rights are protected.
• Implements Saint Francis Ministries policies and follows directives as required. Follows and adheres to all pertinent Saint Francis Ministries Standard Operating Procedures (SOP's), rules, personnel policies and procedures; related accreditation and licensure standards; and federal, state and local rules, statutes, regulations, and contractual terms
• Reports unusual incidents through appropriate Risk Management, clinical and safety channels
• Is knowledgeable of and follows all safety procedures

Requirements