Administrative Assistant-Advancement

About the Position:
Saint Ignatius High School, a highly successful Jesuit college preparatory school for boys in Cleveland, Ohio, is seeking an experienced Administrative Assistant in the Advancement Office. This position will provide high-level administrative support for the vice president for institutional advancement, director of special events and major gift officers; contribute ideas and suggestions as necessary to improve program functions; help develop and maintain relationships with prospects, donors, alumni, and friends with respect to the long-range advancement mission. This position reports directly to the VP of Advancement.

The ideal candidate will be a well-rounded, customer-service oriented, engaging person who can efficiently respond to the needs of the Advancement office and offer a welcoming presence to prospective donors, benefactors and clients. This is a part time, 12-month position working throughout the calendar year.

The position pays a competitive salary with excellent benefits in an outstanding work environment. Saint Ignatius has been named 2024 NorthCoast 99 Winner for Top Talent. Numerous personal, professional, and spiritual growth opportunities are offered. As a Catholic School in the Jesuit tradition, Saint Ignatius has been educating Men for Others for more than 130 years. The school is known locally, as well as nationally, as a leader in educational excellence.

Primary Areas of Responsibility:

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Plan, organize, and schedule Advancement department meetings in the office, off-site, and via videoconference.
• Order and oversee office supplies and food deliveries for group meetings.
• Monitor and maintain department budgets, and prepare related expense reports and reimbursements.
• Maintain calendars including scheduling of departmental meetings and those related to the Advancement Committee of the Board of Regents, President’s Visiting Committee and capital campaign committee as necessary.
• Record, type and distribute meeting minutes for Board of Regent Advancement Committee meetings.
• Assemble and distribute meeting materials, agendas, as requested and quarterly board report.
• Maintain complete stock of all office supplies and accuracy of inventory.
• Other duties as required.

Qualifications:
The successful candidate will also demonstrate the following:

• Comfortable in a fast-paced environment.
• Attention to detail, organized, and prioritizes projects to complete work.
• Willingness to work occasional nights and weekends.
• Professional attitude, demeanor and work ethic
• Goal-oriented team player.
• Maintain confidentiality and sensitivity.
• Continually adapt and learn new procedures and methods of efficiency, especially new software applications.
• Collaborative spirit, innovative approach, reflective in nature, positive and engaging energy.

The position offers a unique opportunity to the candidate who is willing to contribute significantly to sustaining a school where:

• The Catholic Faith is highly valued.
• People are believed in, honored and cared for.
• The natural talents and creative abilities of persons are recognized and celebrated.
• Individual contributions and accomplishments are appreciated.
• Everyone is treated fairly and justly.
• Sacrifice on behalf of the economically poor, the socially deprived, and the educationally disadvantaged is commonplace.
• Each person finds the challenge, encouragement and support needed to reach his fullest individual potential for excellence.
• We help one another and work together with enthusiasm and generosity, attempting to model concretely in word and action the ideals we uphold for our students and ourselves.

About Saint Ignatius High School:
Saint Ignatius High School, which opened its doors September 6, 1886, is a Jesuit college-preparatory school. The school enrolls more than 1,400 young men who hail from 92 cities in an 11-county region. Located in close proximity to downtown Cleveland in the vibrant and energetic Ohio City neighborhood, the school occupies 23 acres and includes 19 buildings and three athletic fields. The school has 114 faculty members, 89 percent of whom hold advanced degrees. Fifty-six percent have spent 10 years or more teaching at Saint Ignatius.
Saint Ignatius is also home to The Welsh Academy, a middle school for boys from local families of modest economic means, founded in 2019. The academy enrolls more than 60 boys in grades 6-8 and occupies Kesicki Hall on campus.
Academically, Saint Ignatius is a regional and state leader in National Merit finalists. To challenge students and prepare them for college, the Saint Ignatius curriculum offers 17 Advanced Placement (AP) and 21 honors subjects. In September 2009, the school was designated a Blue Ribbon school by the U.S. Department of Education.
A Saint Ignatius education prepares students to become competent, concerned and socially responsible members of their communities. With a motto of Men for Others, there is a prime concern for the development of Christian values among all students. Part of the Saint Ignatius student experience includes the promotion of faith in the service of justice.
Applicants with Disabilities
As an equal opportunity employer, Saint Ignatius High School is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Title I of the Americans with Disabilities Act of 1990 (as amended), applicants that require accommodation in the job application process may contact the Human Resources Office at 216-651-0222 for assistance.
Deadline: Tuesday, October 22, 2024
Candidates are encouraged to visit the Saint Ignatius website: www.ignatius.edu