What are the responsibilities and job description for the Office Assistant/ Data Management position at Saint Mary's High School?
Saint Mary's High School is looking for a Data Management/ Office Assistant.
Position Summary:
Data Management/Office Assistant is responsible for routine data entry and providing administrative and database support in the areas of constituent and gift management and acknowledgements.
Essential Job Duties & Responsibilities:
- Gather and input constituent information in database to ensure all records are accurate and current.
- Must be able to identify inconsistencies/errors in data information that need to be addressed.
- Must have above average skills in excel with emphasis on mail merging and personalizing donor specific information.
- Export statistical data from database for fundraising activities and create lists and reports with minimal supervision.
- Accurately enter and process all contributions and create receipts and thank you letters.
- Create donation forms for online giving and download online transactions into constituent records.
- Monitor BBMS accounts.
- Email Finance Office BBMS disbursement reports based on BBMS schedule.
- Become familiar with RE NXT.
- Monitor possible duplicates from RE NXT and update records in database view.
- Working with Database Administrator, is responsible for Database Hygiene:
- Run Health ScoreCard (Data Health Center)
- Run Email Finder, Address Finder, Deceased Finder, People Finder (new), Enterprise Data Quality (EDQ)-finds missing constituents.
- Run Duplicate Constitute Report and merge duplicate constituents.
- Clean up database by creating and running queries of missing biographical and address information and update records with correct information.
- Enter all new alumni and new parents.
- Maintain and monitor/track ongoing list of all scholarships including donor information, donations, recipients and allocations.
- Work with Finance to keep an accurate up-to-date list of new and dropped recipients and changes in allocations.
- Create and mail thank you letters for all donations managed by Advancement.
- Give a report at weekly department meet
***BLACKBAUD EXPERIENCE PREFERRED***
Salary : $20 - $23
