Office Administrator

Job Title: Office Administrator

Organization: Salem Public Library

Location: Salem, Ohio

About Salem Public Library:

Salem Public Library is a vital community resource, dedicated to providing access to information, education, and cultural enrichment. We are seeking a highly organized and motivated Office Administrator to join our team and contribute to the smooth and efficient operation of our library.

Job Summary:

The Office Administrator plays a crucial role in supporting the daily operations of the Salem Public Library. You will be responsible for overseeing office functions, managing schedules, maintaining records, bookkeeping, and ensuring efficient communication. Will also work with all public service outlets to ensure excellent library service. This position requires a proactive individual with strong organizational skills and a commitment to providing excellent administrative support.

Responsibilities:

· Manage day-to-day office operations, ensuring a smooth and efficient work environment.

· Coordinate and manage employee and contractor schedules.

· Organize and maintain filing systems, both physical and digital.

· Track and manage office inventory, ensuring adequate supplies.

· Handle correspondence, including emails and phone calls, for the Library Director.

· Coordinate office equipment maintenance and repairs.

· Assist with the recruitment and onboarding of new employees.

· Facilitate clear and effective communication within the library staff.

· Assist with payroll, bookkeeping, taxation, and banking functions.

· Coordinate and organize office events and meetings.

· Collaborate with staff to implement and maintain office policies and procedures.

· Ensure compliance with relevant regulations.

Required Skills and Qualifications:

· Proven strong organizational and time-management skills.

· Excellent verbal and written communication and interpersonal skills.

· Proficiency in Microsoft Office Suite.

· Demonstrated ability to multitask and prioritize effectively in a fast-paced environment.

· Strong problem-solving and decision-making abilities.

· Proficiency with bookkeeping and payroll tasks.

· Experience with library or public sector work is a plus.

Benefits:

Health insurance, life insurance, paid vacation and sick leave are provided.

Job Type: Full-time

Expected hours: 38 per week

Benefits:

• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person